Office Assistant, Centre for Experiential and Career Education - Jobs in Abbotsford, BC

Job Description

Job Summary:The Assistant, Centre for Experiential and Career Education (CECE) provides front-line reception and support to the CECE Department. The Assistant acts as an initial office contact and provides assistance and information to faculty, staff, internal administrators and members of the University community as well as external stakeholders on matters pertaining to the Centre for Experiential and Career Education. The incumbent responds to inquiries, problem solving as appropriate and following up as required.The Assistant is the primary user and administrator of student/stakeholder engagement software. The Assistant creates and modifies systems to increase Centre efficiency. The Assistant maintains calendars, schedules meetings and appointments, creates and maintains confidential files, carries out established processes and systems, assists in all forms of communication, along with other administrative support duties.For more information, see Position Description link above.Qualifications:Completion of a recognized certificate in office administration form a recognized post-secondary institution.Minimum three (3) years’ experience working in an office environment.Knowledge of the Centre for Experiential and Career Education, its programs, and services.Proven experience interacting with students, faculty, employers, and community stakeholders.Experience working in a university setting.Experience in a career services or Co-op Ed environment an asset.Strong office, proofreading, and organizational skills.Proven experience in digital communications, social media, and engagement strategies.Proficient in Microsoft Office, Adobe Acrobat, Terminal 4, FAST, and Banner.Experience with providing support for special events, marketing strategies, and engagement strategies.Understanding of digital and print marketing design principles and awareness of design software (such as Adobe InDesign, Microsoft Publisher, Canva, etc.) an asset.Ability to work independently with minimum supervision and ability to multi-task in a fast-paced environment with frequent interruptions.This position requires work at multiple campus locations (Abbotsford, Chilliwack, Mission, and Hope), and working flexible hours including evenings and weekends, personal and reliable transportation.About UFV:The University of the Fraser Valley is located on the traditional territory of the Halqeméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó: lo Tém: éxw (Stó: lo Land; Stó: lo World). In all that we do, UFV strives to support and honour the Stó: lo peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW — which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.UFV has four campus locations within the beautiful Fraser Valley in British Columbia. Recognized as one of BCs top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community, and shape the future of 15,000 students.Indigenization, equity, and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV, we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples, members of groups that experience discrimination due to race, colour, place of origin, ancestry, and/or religion, persons who identify as women and 2SLGBTQ+, and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary, with an option to decline to answer. Information will be used to support efforts to broaden the diversity of the recruitment process, and results are not shared with the selection committee. Inquiries about the survey may be directed to careers@ufv.ca . Learn more about our commitment to diversity and inclusion.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials.UFV is committed to the principle of equity in employment.Quick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job
• SimplyHired OnDemand

Stay Connected