Permit Coordinator - Jobs in Abbotsford, BC

Job Description

Who We Are: Stattonrock is a group of companies with a vision is to contribute to human flourishing for all stakeholders by delivering superior products and service through a work culture that attracts and retains top talent and whose profitability improves the lives of families both locally and globally.Stattonrock Design & Build is a custom home building and renovation company enthusiastic about delivering outstanding results for our clients by leveraging our passion for building science into innovative, functional, and outstanding builds.Why Work Here - reviews from previous and current staff

• 5 Stars: Forward thinking, exciting place to be. Stattonrock is a great team environment. There is a large support team, both in office and in the field. The workplace is fun and the owners are supportive, both professionally and personally. There is always an opportunity for advancement if you are willing to work for it! Pros: Team events, lunches.
• 5 Stars: Workplace where you own your work. Stattonrock is a company built on family and community. Our work isnt always easy, but we strive to do our best for our customers. Every day is an opportunity to learn more. Going to work at Stattonrock is enjoyable every day. Supportive staff, family oriented, great benefits, awesome team building and social events. Cons: Not knowing what your week will look like.

• 5 Stars: Friendly work environment. We care about each and everyone at work. Our clients are the most important for us and we always take time to listen to their needs and give them the best solution.
• 5 Stars: Strong team atmosphere with true integrity. Finally, a workplace that understands the importance of working together in a community and encouraging the success of their employees. I love that I am encouraged to be my best and to strive to continue learning. I received thorough training and great follow up to any questions I have.

Position Function: This critical role provides detailed coordination throughout the Pre-Construction process. You work closely with Stattonrock Design + Build’s GM and Client Care Coordinator by researching and obtaining all the information necessary to successfully obtain proper permits for residential renovations and custom builds. You will coordinate with engineers, municipal offices, and design staff to ensure permit applications contain any relevant plans or reports to avoid costly delays in the permit review process. This position will also require maintaining the Pre-Construction contracts, tracking milestones for invoicing, and helping to ensure the design is in line with the client’s budget. Additionally, the successful candidate will provide administrative support to the GM during the Pre-Construction process, which includes monitoring costs with the Pre-Construction estimate, ensuring the project is moving through the design and estimating phase effectively and efficiently.What We Offer:   

• Personal and professional development opportunities 
• The ability to influence and make a significant impact 
• Dynamic work environment with a talented team of people
• Excellent group health benefits 
• Competitive compensation package through profit sharing

Reports to: General ManagerCompensation Type: SalarySalary Range: $55,000 - $65,000Key Position Objectives:

• Manage daily schedule, ensuring efficient and effective productivity
• Ensure project is moving through design, permit, estimating, contract process to ensure timelines are met
• Maintain project tracker to understand upcoming workflow and spacing of new jobs
• Enter and maintain accurate and complete job file information and date milestones in our project management software and online fastion platforms
• Use learned skills to execute projects to Stattonrock standards
• Some site visits may be required to help obtain scope of work for renovations
• Research sites prior to client meeting so you can answer any questions that may arise during the initial meeting:
• Use municipal web maps for information on sites to determine requirements for permit
• Call Municipality for questions when required
• Prepare a Pre-Construction Agreement, when possible, to review during meeting
• Coordinate the Permit Acquisition process from start to finish including:
• Liaise with various stakeholders (design team, project management team, clients, municipalities, consultants, etc.)
• Pursue all plans, reports, and information for application
• Fill in all relevant paperwork for permit application
• Continually review permit progress for each project and determine next steps to ensure permit is acquired as quickly as possible
• Communicate with clients on a weekly basis so they are informed
• Review plans, reports and schedules submitted for permits for completeness and accuracy as per the executed contract
• Submit permit applications
• Monitor budgets on CoConstruct and process change orders
• Assist with regular reporting requirements
• Maintain a safe and secure working environment by following and enforcing mandated standards and procedures
• Fill out WCB Notice of Project prior to start of project
• Call for BC One Call prior to start of project
• Ensure clients have Course of Construction Insurance
• Participate in Coach & Connects and Employee Reviews Quarterly
• Give regular open and honest feedback to your manager
• Ability to be a team player and protect the mission, goals and values of Stattonrock
• Ability to serve clients and deliver an elevated experience
• Ability to communicate with all stakeholders
• Communicate with appropriate officials and municipalities regarding permit applications and deadlines as needed
• Coordinate with Client Care Coordinator for preparation of contracts, addendums
• Coordinating project kick off with Project Manager and Interior Designer, ensuring all relevant information is handed off
• Maintain communications and liaise with various stakeholders on behalf of the team
• Have open communication with Interior Designers and Project Managers – answering questions, detailing information to eliminate mistakes and questions further into the project
• Ability to learn and grow in skills and knowledge
• Ability to deliver outstanding results
• Implement new changes and processes and ensuring those changes are maintained moving forward
• Ability to work in a professional and friendly manner
• Work independently

Who You Are:

• You get along with team-mates and management, and maintain a positive and constructive attitude while solving problems
• You are genuinely positive and approachable
• You value relationships and community
• You understand that your role success contributes to the team’s success
• You are comfortable and confident interacting with a diverse mix of clients
• You are professional, cordial and punctual
• You can prioritize multiple deadlines and work in a fast-paced environment
• You are a proactive and assertive problem- solver, motivated to own your role
• You have a systematic and organized approach to work with effective time management and prioritizing skills
• You are confident in your abilities and decisions yet teachable and open to feedback
• You are driven by results and committed to Stattonrock’s goals but aware that money is a result of great relationships; not an objective
• You always work with integrity
• Your values align with Stattonrock’s core values
• Relationships first
• Own your role, team and social responsibility
• Work with a sense of urgency, never complacency
• You are a lifelong learner who stays current in all relevant professional capacities
• You work hard and follow directions
• You embrace and adapt to innovation and change
• You have excellent communication skills, both written and verbal
• Having a sense of humour will go a long way

What You Can Do:

• Preferred 3-5 year’s experience in a similar role
• Familiarity with Microsoft 365 is an asset
• Familiarity with CoConstruct an asset
• Knowledge of Municipal bylaws and zoning required
• Knowledge of BC Building Code an asset, including Step Code
• Familiarity working with Energy Modeler is an asset
• Excellent communication skills, both written and verbal
• Ability to multitask, prioritize and work in a fast-paced environment
• Team player with strong interpersonal skills
• Strong analytic and problem-solving skills
• Exceptional organizational skills
• Experience working on residential projects
• Preferred 3-5 years’ experience in hospitality, customer service or administrative roles

Working Conditions:

• Primarily in the office Monday-Friday, 8:00 am - 4:30 pm
• Will be expected to travel as needed to company subsidiaries and attend further education seminars or school

Job Types: Permanent, Full-timeSalary: $55,000.00-$65,000.00 per yearBenefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Abbotsford, BC: reliably commute or plan to relocate before starting work (required)

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