Training Administrator (Clerk) - 6 Month Term - Abbotsford - Jobs in Abbotsford, BC

Job Description

“What we do together…our H.E.A.R.T is our difference.”Do you have a genuine passion in promoting the values of Indigenous culture working with and for Indigenous children, youth, and families (First Nations, Métis, and Inuit) while respecting their cultural diversityIf so, consider joining our Xyólheméylh work family. We are a fully delegated Aboriginal Agency providing programs and services to Indigenous children, youth, and families on and off reserve within Stó:lō Territory in the Fraser Valley between Yale First Nation and Surrey BC.Our programs and services are created and delivered with the support of our Elders Advisory Council with special attention on strengthening culture and identity, while honoring the strength of families.

• We strive to work in a holistic way to keep families together and reintegrate children back with their families and extended families.
• Our service delivery is done with an open heart and an open mind focusing on the best interest of the family while keeping children at the center.
• We work to ensure children are connected to their family, and community while striving to ensure their inherent rights to heritage and identity are upheld in all we do.

Training Administrator (Clerk) - 12956 Month Term Position–AbbotsfordSalary-$39,502.87 to $46,004.50 per annum (35 hrs per week)POSITION SUMMARY:The Training Administrator (Clerk) reports to the Training Team Leader and will provide technical and administrative support to the Training Department.Xyólheméylh is proud to have an Elders Advisory Council to ensure that culture is embedded throughout the agency ensuring the goals, missions and values are upheld in a good way. This position is expected to work in Létsé mót té sqwálewel - “With a good mind, a good heart, and good feelings.”DUTIES AND RESPONSIBILITIES:

• Assists in the overall coordination and facilitation of agency training development and delivery.
• Development of systems and procedures for organizing training data bases.
• Assists in the agency’s employee orientation, when required
• Coordinates and assists in the agency’s employee orientation.
• Provides administrative support and assists with delivery of regional staff training programs and activities.
• Assists, as part of the team, in the identification of training needs and the coordination and development of training programs and initiatives.
• Performs purchasing and financial duties: receiving invoices and prepare payment documents for approval.
• Assists with the coordination and delivery of training events for Care Givers aligned with their needs and priorities.
• Circulates training announcements and information; distributes pre-reading materials.
• Sets up classes, processes registrations, inform applicants; this includes course set-up in LMS, monitoring enrollment and cancellations, as well as Delegation training registration and requests.
• Maintains and publishes monthly, quarterly, annual training calendar.
• Organizes training events, including arranging for venues, equipment, and catering and preparing supplies and printed materials as directed. Attends training events to assist with registration and equipment operation as required.
• Able to lift up to 10-30 pounds to move and transport training supplies and materials, including to and from training events.
• Follow up to ensure that targeted training attendees are registered for specific training events.
• Purchase training equipment supplies, and refreshments as directed.
• Maintains Training Records and supports integration of training records with ADP in collaboration with Human Resources.
• Performs other tasks as requested and as directed by the Training Department Team Leader.

EDUCATION, EXPERIENCE & KNOWLEDGE REQUIRED

• Certification in any of the following fields: office administration; business administration or human resource management and actual experience (minimum of one (1) year) in activities citied in the specific job duties and responsibilities.
• Grade 12 graduation; completion of office administration courses an asset.
• A minimum three (3) years administrative and/or clerical experience.
• Ability to prepare contracts and payment documents; purchase goods or services paid for through petty cash or corporate credit card and validate by receipt; monitor expenditures and financial variances; obtain cost quotations; resolve payment problems.
• Ability for being organized and must have good coordination and monitoring skills and able to keep good recording system.
• Ability to deal tactfully with employees, community members, vendors, trainers and contractors.
• Excellent verbal and written communication skills and proven ability to establish rapport with people of all educational and occupational backgrounds.
• Must have the ability to function with a high degree of initiative, motivation, flexibility, cooperation, reliability, and efficiency.
• Responsibility to work independently and manage a large volume of work amid multiple demands and changing priorities.
• Obtaining the appropriate level of First Aid Certification for your base office would be an asset.

CONFIDENTIALITY:FVACFSS employees are expected to be familiar with and must comply with the expectations of confidentiality as outlined in the Agency’s Human Resources Policy Manual and other policies and operational manuals, AOPSI and theB.C. Child, Family and Community Services Act.LEARN MORE:You can learn more about us at http://www.fvacfss.ca/">www.fvacfss.ca.This position requires Union Membership.We are pleased to offer employer paid Extended Health benefits and enjoy participating in our attractive pension program with the Public Service Pension Plan.

• Preference may be given to Indigenous candidates as per Section 41 of the Human Rights Code.

This position is open to internal and external candidates at this time.Applications will be accepted until 4:30pm PST onTuesday, December 6th, 2022.Current employees of FVACFSS must apply for this position using the Internal Job Posting portal in ADP, with Xyolhemeylh login credentials.If you are a current employee and have not yet registered for the ADP Self Service Platform, you can connect by using the following link and entering your registration code provided in the “welcome to ADP” email you received in January 2021.https://netsecure.adp.com/pages/sms/ess/v3/pub/ssr/theme.jspreturnUrl=https%3A%2F%2Fworkforcenow.adp.com&;callingAppId=WFN">Self Service Registration (adp.com)COVID-19 PrecautionsThe health and safety or our employees, their families, and the communities that we serve is of utmost importance to us. In keeping with BC Ministry of Health Guidelines and Orders we are practicing physical and social distancing, regularly sanitizing high touch areas, masking as mandated, and working remotely where possible.Because the health of our employees and candidates is a top priority, we will be conducting our hiring process virtually. We will provide candidates selected for interviews with all the required instructions. All new hires will be trained in our COVID-19 Safety Plans, will have virtual orientations, and will work remotely where possible.Quick Apply

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