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Administrative Assistant (Secretary 2) - Jobs in Antigonish, NS

Province of Nova Scotia
Job LocationAntigonish, NS
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Department: Service Nova Scotia and Internal ServicesLocation: ANTIGONISHType of Employment: PermanentUnion Status: NSGEU - NSPGClosing Date: 5/17/2022 (Applications are accepted until 11:59 PM Atlantic Time)About UsAt Service Nova Scotia and Internal Services, we impact every citizen, business and municipality in Nova Scotia. We conduct over five million client interactions each year through the various programs and services we deliver on behalf of government and continuously strive to make our programs and services more responsive to the needs and expectations of Nova Scotians, and to make it simpler for citizens, business and municipalities across the province to interact with the government.About Our OpportunityUnder the general supervision of the Manager, you provide administrative/secretarial support to the Manager and employees who work on various program activities within Service Nova Scotia and Internal Services. Key accountabilities include:

  • Preparing accounts payable invoices and creating daily and monthly financial reports;
  • Data entry of leave and overtime, and submission of payroll and related reports;
  • Statistics compilation;
  • Human resources administration;
  • File maintenance;
  • Scheduling meetings, preparing agendas and recording minutes and routing all mail and preparing responses to routine correspondence;
  • Ordering office supplies and equipment;
  • Creating monthly journal accounts and ensuring accuracy and policy compliance for invoices.
About YouYou have completed a one-year business course and in addition, you possess three years related experience. An equivalent acceptable combination of training and experience would be considered.You demonstrate the ability to work independently, and make decisions on routine matters and carry out duties with minimal supervision. In addition, you possess:
  • Exceptional organizational skills and initiative, especially as they relate to managing resources/time, establishing priorities and meeting deadlines;
  • Excellent written and verbal communication skills and the ability to interact with contacts in a professional manner in a customer service environment;
  • Proficiency in using MS Office software;
  • Ability to prepare and maintain detailed financial records for budget forecasting and accounts payable, in an efficient, accurate, timely manner and to track transactions, perform account reconciliation and monthly budgetary procedures;
  • Excellent judgment;
  • Ability to maintain confidentiality in handling sensitive documents as well as accuracy and attention to details.
The following would be viewed as assets: experience working with Government Civil Service Collective Agreements, as well as procurement processes, STAR/STOR privacy information.We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.Equivalency Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.What We Offer
  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules.
Pay Grade: CL 18Salary Range: $1,579.09 - $1,766.79 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link: Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.Quick Apply
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