SRCE, SAJS, School Secretary - Jobs in Antigonish, NS

Job Description

SRCE-21-550, SAJS, School SecretaryThe Strait Regional (0052) invites applications from qualified candidates for the posted vacancy. In accordance with the CUPE (3100) Collective Agreement , senior qualified candidates will be given preference. Candidates who apply for more than one position, may rank their applications in order of preference. Please also indicate if you wish to be considered for subsequent arising vacancies.As part of the public education system in Nova Scotia, the Strait Regional Centre for Education (SRCE) was established on April 1, 2018, to deliver the public school program focusing on supporting student learning, achievement, well-being and overall success. The Strait Regional Centre for Education, with the support of approximately 1,000 employees, works diligently to achieve its mission “to empower our children and youth, within safe, equitable and inclusive environments to embrace a changing world as responsible, contributing and successful lifelong learners.” In 2019-2020, the SRCE operates 20 schools with approximately 5,952 students; and approximately 321 children are attending pre-primary programs at 14 school locations. Located in the northeastern part of Nova Scotia, the Strait Regional Centre for Education’s jurisdiction encompasses the counties of Antigonish, Guysborough, Inverness and Richmond, an area of approximately 11,000 square kilometres with a population of 53,125 (Census 2016).Work Schedule: 8:00 AM until 3:30 PM (7 hr/day)Deadline for Applications: 06/08/2021, at 11:59 pm.Effective Dates: 08/23/2021SCHOOL SECRETARYResponsibilities:

• Perform secretarial/ reception duties which include answering the telephone, greeting visitors and general public, handling staff, student and public inquiries presenting a positive image of the school when dealing with students, teachers and general public;
• Type all school correspondence, reports and documentation, prepare all correspondence and sort and distribute incoming mail;
• Handle money from global school funds and student funds and keep accurate accounts and banking for same, in accordance with generally accepted accounting procedures;
• Record and submit absences and attendances for employees at their site;
• Input and access information from the student information system under the direction of school administration and generate related reports and documentation as required;
• Compile reports and statistics as required by the principal, Regional Education Centre and the Department of Education;
• Compile bulk orders for school needs and assist in the preparation of ordering including school book bureau orders;
• Other related duties as assigned.

Qualifications:

• High School Completion Certificate or Grade 12 Diploma;
• Completion of a recognized Secretarial, Office Administration, or other currently recognized equivalent program;
• Completion of a recognized bookkeeping/accounting program and/or training, experience and demonstrated proficiency in the use of Accounting software;
• Relevant technology training and/or the equivalent in experience;
• Candidates must be able to demonstrate a high level of technology skills and may be required to do practical testing in any of the following applications:

Accounting Software, Student Information System, Microsoft Word, Microsoft Excel, Lotus Notes, Internet Search.

• Excellent oral and written skills;
• Excellent time management, organizational and interpersonal skills;
• Ability to work with minimum supervision;
• Ability to work cooperatively with students, staff and the public;
• Preference will be given to those who have training/experience in using student information system software.

Please note: At the conclusion of the trial period, the candidate may be required to complete a competency test to prove mastery on the following information and skills:Power School;School Based Accounting Software;Phone system;SRCE Policies and Procedures;Students Records Policy.Your application must include at least three (3) work-related references; one must be your most recent supervisor. The Strait Regional Centre for Education appreciates your expression of interest for employment. Please note that only candidates selected for interviews will be contacted. All candidates short listed for interviews will have references check prior to being interviewed. Candidates can check on the status of their applications in Successfactors under My Applications.All employees of the Strait Regional Centre for Education must provide a current (within the last 3 months), and clear Criminal Record Check-Vulnerable Sector and Child Abuse Registry prior to employment with the Strait Regional Centre for EducationJob Segment: Secretary, Administrative