Staffing Clerk - SMRH - Jobs in Antigonish, NS

Job Description

Req ID: 111485Location: Eastern Zone, St. Martha's Regional HospitalCompany: NSHADepartment: OPEZ Nursing Services SMRHType of Employment: Casual Relief (3% FTE) x 1 position(s)Union Status: CUPEPosting Closing Date: 17-Jun-21Applications are accepted until 11:59 PM on the Closing Date.Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.ResponsibilitiesReporting to the Health Services Manager, the Staffing Clerk organizes staffing requirements as determined by the Department and ensures the processing of payroll and clerical functions. Other duties may include:Inputs and maintains the time reporting system and its many processes in relation to departmental staffing.Update employee rotations/schedules in a timely fashion to ensure accuracy in relation to smoothingChecks bi-weekly time reports to confirm accuracy and makes required adjustments to reporting time in consultation with Department managerMonitors staffing requirements on a daily basis and provides relief as required in consultation with Unit ManagersCalculates and maintains record of charge nurse pay, stand by, travel miles, and determines the number of hours to be paid for such. (Overtime authorized by the Unit Manager).Initiates change formsApplies collective agreements as they relate to payroll/staffing and pay stubsDemonstrates resourcefulness in the use of hospital equipment and supplies as it relates to cost awareness.Aware of policies and procedures pertinent to his/her responsibilitiesPractices safety awareness in all work habits and reports any possible safety hazardsOther related duties as designated by immediate supervisorQualificationsGraduate of one (1) year secretarial or business program or equivalent combination of education and experienceOne (1) year experience in the clerical fieldDemonstrated proficiency in Microsoft ExcelAbility to work in a self-directed environment and also effectively within an interdisciplinary teamExcellent interpersonal, oral and written communication skillsExcellent organizational and prioritizing skillsSelf-motivated independent thinkerPhysical ability to perform duties of the positionGood work and attendance record; attendance records may be reviewedExperience related to staffing, scheduling and booking an assetCommitment to maintain and protect patient, client, and personal safety on an ongoing basisCommitment to confidentiality and privacy of NSH patients and clientsAnnually access the training and education on patient, client and personal safety made available by NSHThe successful applicant will have a commitment to the mission and values of Nova Scotia HealthThe successful applicant will have a commitment to the mission and values of St. Martha’s Regional HospitalCompetencies in other languages an asset, French preferredHours of WorkCasual Relief; no guaranteed hoursCommencing as soon as possibleSalary Information$21.7303 - $24.3130 hourlyThank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.Criminal Record CheckProof of education & training certificationsProof of any additional required qualificationValid registration with the relevant licensing bodySubmission of immunization record along with health assessment documentationProof of SIN numberHiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit - CUPE position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.