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Meeting Assistant - Jobs in Banff, AB

Whyte Museum of the Canadian Rockies
Job LocationBanff, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

The Whyte Museum of the Canadian Rockies is a dynamic museum, art gallery, and archives that celebrates the lively history, stories, and people of the Rocky Mountains.We are looking for an experienced, detail-oriented assistant to contribute to the smooth and efficient operations of one of Canada’s most important small Museums and Archives.Reporting to the Chief Executive Officer, you will be responsible for coordinating a busy schedule of meetings for the Board of Directors, Board Committees, and senior management. You will be scheduling meetings, filing reports, confirming agendas, attending meetings, and preparing minutes in a timely and confidential manner, as well as posting materials to a digital website and ensuring effective use of technology during meetings. Additional research may be required in preparation for meetings.Hours will be flexible during the year, according to meeting schedules (currently monthly and quarterly board & committee meetings), and there is strong opportunity to work from home.Qualifications:

  • Discretion and experience in dealing with confidential matters
  • Three to five years’ experience taking minutes, organizing meetings, and supporting senior leadership
  • Strong written and verbal communications
  • Experience with contemporary technology including ZOOM, PowerPoint and databases.
To Apply: Please submit a resume and a cover letter no later than Monday, June 27. We thank all those who apply , but only those selected for an interview will be contacted. Please note that the candidate will need to provide proof that they are fully vaccinated against COVID-19.The Whyte Museum is an equal opportunity workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.Job Types: Part-time, PermanentSalary: $25.00 per hourCOVID-19 considerations:We are following restrictions as put in place by the government of Alberta. Staff need to be fully vaccinated, and indoor procedures are followed.Application question(s):
  • Do you live in the Bow Valley
  • Do you have experience with facilitating digital programs using Zoom, webinars etc and if so do you have experience with using camera/audio equipment
  • Do you have experience with dealing in confidential matters and strong written and verbal communications
Education:
  • Secondary School (preferred)
Experience:
  • taking minutes and organizing meetings: 3 years (preferred)
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