Administrative Assistant - Jobs in Barrie, ON

Job Description

Posted:Monday, April 12, 2021 Job Number:TN-21-12 Job Type:Temporary or Casual - Non-union Closing Date:April 12, 2021 11:55 PMChoose Barrie:The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common - municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.The Opportunity:The Legal Services Department provides: (i) timely and comprehensive legal advice to City Council, the CAO and City staff, and provides a full range of legal services to the Corporation, its boards and agencies in a cost effective manner; (ii) insurance administration and risk management; (iii) professional execution of the City's real estate program including acquisition, disposition, leasing and encroachments. The department strives to ensure that every measure is taken to provide a cost effective, high quality standard of service.Under the general guidance and direction of the Office Coordinator I (Legal Services), the Administrative Assistant (Legal Services) is responsible for performing the day-to-day administrative functions of the Legal Services Department. Specifically, this position provides confidential and non-confidential administrative, clerical, and legal support for the Section Supervisor and Department Management Team, which involves administering payroll processing, departmental procurement processes. Additionally, this position acts as a departmental contact and resource for various requests, which involves gathering and distributing information to department staff, City staff, and external stakeholders. Overall, this position plays an integral role in ensuring the consistent delivery of the Departmental administrative support services to enable comprehensive delivery of services to the residents and customers of the City of Barrie.Our Culture and Qualifications of the Job:Corporate CultureYour workplace values align with our corporate values of Strive, Share and Care and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable communityEducation (degree/diploma/certifications)One (1) year College Certificate in Office Administration or related disciplineExperienceTwo (2) years of experience performing duties related to the above mentioned major responsibilitiesDemonstrated experience providing administrative support to litigation related matters including administrative tribunal related matters or appeals of prosecutions for provincial offencesKnowledge/Skill/AbilityGeneral knowledge of the following legislation, regulations, or requirements: Accessibility for Ontarians with Disabilities Act (AODA); Occupational Health and Safety Act (OHSA); Municipal Freedom of Information & Protection of Privacy Act (MIFIPPA); Municipal Act; Employment Standards Act (ESA); and Collective Agreement.General knowledge of the following principles and standards: municipal, regional, provincial and federal government services, programs, and initiatives; and civil litigation and tribunal processes.Working knowledge of the following principles and standards: customer service and public relations principles, standards and techniques; administrative, clerical, and payroll processes and procedures, records management practices, procurement practices, budgeting practices, and general office equipment operation; and cash handling and management practices.Demonstrated ability to:develop, promote, and maintain relationships with internal and external stakeholdersexercise discretion and judgment in order to make sound decisions under tight timelines/deadlines or while managing multiple project or conflicting prioritiesinterpret and apply policies and procedures and use reason and judgment to develop recommendations or solutions to problemsmaintain a high standard of public relations at all timesmaintain confidentiality and ensure the security of private information in accordance with the Municipal Freedom of Information and Protection of Privacy Actperform in a manner which is consistent with corporate goals, vision, mission, and valuesresolve customer issues in a diplomatic and professional mannerset priorities; meet deadlines; and manage work demandsshift back and forth between multiple activities while maintaining concentrationBasic skills include: Administrative; Analytical; Customer Service; Interpersonal; Organizational; Problem Solving; Teamwork; Time Management; Written CommunicationBasic computer literacy using the following systems and software: Microsoft Office Suite (Excel, Outlook, PowerPoint, Word), and the InternetAvailability to accommodate deadlines or peak period workloads that may extend beyond designated normal workday hours or normal hours per weekConditions of EmploymentSatisfactory Criminal Record CheckOther Important Information:Location: City Hall, 70 Collier Street, Barrie, OntarioHours: The normal hours of work are 35 hours per week; however, some non-standard hours may apply.Wage: This is a temporary full-time non-union position with the following pay level and 2021 pay range:Pay Level: Level 8Yearly Salary: $56,708.56 to $72,393.47 per yearHourly Pay Rate: $31.16 to $39.78 per hourBenefits: This position includes single health and dental benefits, prorated paid sick time based on the expected duration of employment, and prorated vacation time based on calendar year and in accordance with the Employment Standards Act.