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Office Administrator / AR Clerk - Jobs in Biggar

Rack Petroleum
Job LocationBiggar
EducationNot Mentioned
SalaryNot Mentioned
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent

Job Description

Position Summary:Reporting to the Regional Controller, the Office Administrator/AR Clerk is the in-office professional that oversees the Company #39;s daily operations from a corporate standpoint. As the main point of contact within the Corporate Office, the Administrator/AR Clerk is responsible for providing support to visitors, the staff and all divisions of the organization in an administrative and accounting capacity. Position Responsibilities:

  • Prepare, organize and store information in paper and digital form
  • Deal with and direct queries to the appropriate department/individual by email and telephone
  • Greeting visitors at reception
  • Manage schedules, including arranging meetings, organizing group meals and booking rooms for both meetings and company/staff events
  • Sort and distribute incoming mail and prepare and post outgoing mail and courier packages
  • Taking, transcribing and reporting out meeting minutes
  • Update computer and records using company database and various supplier portals
  • Printing, photocopying and assembling corporate training manuals
  • Inventory check, order and restock all kitchen and office supplies as needed or as requested
  • Establish and maintain client, supplier and contractor relationships
  • Liaise with staff in other departments and divisions of the company
  • Data entry with a high degree of accuracy
  • Invoice corporate customer accounts and troubleshoot customer account issues
  • Process payment receipts and deposits
  • Process third party disbursements and payments
  • GL account reconciliations
  • Other duties as assigned
EDUCATION AND EXPERIENCE:
  • College graduate with a Major in Administration, Business or Accounting, or a combination of relevant education and experience would be considered
  • Minimum of 5 years experience in an office manager or high-level administrative professional in a busy office setting
  • Understanding of full cycle accounting and moderate experience with accounts receivable processing
OTHER REQUIREMENTS
  • Excellent interpersonal skills and the ability to communicate effectively to all levels of staff and management
  • Self-motivated and able to work independently with minimal direction
  • Strong attention to detail with a focus on accuracy and confidentiality
  • Extensive knowledge of clerical, financial and office management practices and procedures
  • Exceptional organizational skills and the inherent ability to multi-task
  • Computer and technology savvy with the ability to learn new software programs quickly and thoroughly
  • Must live in or close to the town of Biggar SK

APPLY NOW

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