Document Control Coordinator - Jobs in Burlington

Job Description

Essential Duties and Responsibilities include the following, however, other duties may be assigned. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.Document Control Support to include but not limited to:

• Fully utilizes document systems (such as Procore) for the best practices across the project
• Leads the document control efforts and provides effective direction internal, subcontracting partners, and suppliers.
• Ensures efficient and timely processing of documentation.
• Liaise with IT to ensure all document management equipment (hardware, software, etc.) is maintained.
• Adheres to work processes and procedures such as Engineering Document Control, Correspondence Control, Contract or Vendors Data Management, Standards Management, Project Standards and Document Numbering (RFI #39;s, submittals, transmittals, engineered drawings, etc)
• Works closely with various groups (coworkers, subcontractors, vendors, client) to ensure they achieve maximum efficiency in document control process.
• Generates, files and distributes forms, correspondence, maintains logs, etc. from project start-up to project closeout, Including but not limited to:
• Letters, Transmittals, Memos, Meeting Minutes, Daily Reports, Request for Information (RFI) Log, COR Log, CO Log, Weather Day Log, Submittal Log, Cost Code Log, Correspondence Log, Set up and maintain First Aid Kit.
• Assists in tracking and monitoring productivity data where applicable
• Supports the onsite purchasing process and follows-up in expediting subcontracts and material purchases
• Forwards paper work to the Tools and Equipment department and follows-up ensuring the equipment required has arrived on site
• Ensures the Procor system for contract documents in accordance with auditing procedures
• Ensures that updated drawings, RFI #39;s,and submittals are distributed as required.
• Ensures office equipment is maintained and is in good working order
• Provides general field office and project control support to the project (size of project will determine the percentage of time devoted to project controls)
• Prepares submittals
• Performs other administrative duties, as required
• Supports the collection and assembly of project start-up, commissioning, and close-out documents
• Assists in obtaining proper permits relative to project requirements
• Provides general field office and project control support and services to a project (size of project will determine the percentage of time devoted to project controls)

Cost/Accounting/Procurement Support to include but not limited to:

• Submits subsistence forms if necessary
• Assists with payment application to owner
• Process (code, forward or approve) invoices via Workflow
• Prepares submittals
• Sets up local vendors (trash service, water service, etc.)
• Compiles and maintains an inventory management log of material requisitions to include date requested, requestor, material ordered, vendor, date ordered and date(s)amp; quantity received
• Provides cost and project progress reports to Management

Additional Duties and Responsibilities include the following:

• Recognizes safety as a top priority of the organization
• Wears personal protective equipment on the project site
• Adheres to Alberici Quality Management System
• Adheres to policies and procedures
• Delivers professional customer service
• Adopts a teamwork approach and willingly supports coworkers
• Ensures client satisfaction, both internally and externally, through positive, pleasant, professional and efficient handling of issues
• Exercises good interpersonal skills by gladly assisting others to accomplish work of the organization, even if it is outside the scope of regular duties
• Performs other duties as assigned by the Supervisor

Education, Experience and SkillsPost-secondary degree/diploma in Business Administration, Engineering or equivalent and 5-7 experience, ideally in construction. Advanced working experience with Microsoft Office products. Procore software skills are an asset.Technical and Mental Skills

• Possesses strong communication skills and can build relationships with subcontractors and supplier counterparts
• Assembles documents such as operating and maintenance instructions, and procedure manuals for review
• Assembles routine reports and correspondence provided by others
• Defines problems, collects data, establishes facts, and draws valid conclusions
• Organizes and manages time, duties and activities efficiently
• Ability to perform routine tasks

Certificates, Licenses, RegistrationsNone requiredPlease note that work from home and hybrid work models are typically not possible with this position as it is project site based. #LI-OnsiteAlberici is an equal opportunity employer. Accommodations for applicants will be made upon request throughout the recruitment process

• Only qualified candidates will be contacted for an interview*

#LI-OnSite