Species Coordinator -Animal Health- Pet (Marketing Coordinator) - Jobs in Burlington, ON

Job Description

Species Coordinator -Animal Health- Pet (Marketing Coordinator)-2212373OUR COMPANYBoehringer Ingelheim is working on breakthrough therapies that transform lives, today and for generations to come. As a leading research-driven biopharmaceutical company, the company creates value through innovation in areas of high unmet medical need. Founded in 1885 and family-owned ever since, Boehringer Ingelheim takes a long-term perspective. More than 52,000 employees serve over 130 markets in the three business areas, Human Pharma, Animal Health, and Biopharmaceutical Contract Manufacturing. The Canadian headquarters of Boehringer Ingelheim was established in 1972 in Montreal, Quebec and is now located in Burlington, Ontario. Boehringer Ingelheim employs approximately 500 people across Canada. Learn more at www.boehringer-ingelheim.ca.THE POSITIONThe Animal Health Marketing Coordinator (Pet Business Unit) will support the markerting and sales teams to achieve business objectives. The Marketing Coordinator will be primarily responsible to: coordinate marketing activities including promotional materials and marketing materials; to coordinate, organize and manage events,conferences and trade shows; to manage and track financial process flow (SOWs,POs,accruals and invoice processing) to budget; to support sales and marketing team according to BIAH processes and procedures; and to coordinate and liaise between different departments and both internal and external stakeholders.ResponsibilitiesMARKETING and SALES SUPPORT

• For the defined species area, support the Marketing Manager, Brand Managers, District Sales Managers, National Sales Manager and Business Unit Director to ensure business objectives are met.
• Support and execute marketing tactics , coordinating with internal and external stakeholders under the direction of the Marketing Manager or Brand Manager.
• Lead meetings with Brand and Marketing Managers to review project priorities with team. Track progress of key projects with internal and external stakeholders as required.
• Complete requirements for documentation including loading of various documents, hotel/venue and other vendor contracts and speaker agreements etc into compliance tracking and repository systems.
• Participate and support marketing or sales strategy meetings (especially around tactic development) as required.
• During meetings, take notes that accurately reflect the decisions and discussion that took place, as directed. Document these notes into meeting minutes and distribute to all relevant participants, ensuring a copy is also filed appropriately

FINANCIAL PROCESS FLOW

• Manage financial process flow for Direct Promotional spend including signing and inputting of SOWs to obtain approvals for purchase order (PO) and processing of invoice payments. Ensure all expenses are routed appropriately and approved within 5 business days and assist with resolution of any discrepancies.
• Track and monitor promotional spends (and pre-ledger commitments) to budget to ensure brand financial objectives are achieved, including monthly budget reconciliations to Brand Managers, Marketing Manager (and BUD where required).
• Coordination of accrual process monthly for Brand Managers and finance to meet deadlines assigned by finance.

MEETING and EVENT MANAGEMENT

• Facilitates the organization of internal and external meetings, conferences, trade shows and sponsorships.
• Coordinate internal sales meetings for assigned species, including timely booking of accommodations (where required), sourcing and planning team activities and dinners (with input from management team). Participate in meeting planning discussions around meeting strategy, agenda, speaker choices, etc and ensure action items are documented.
• Support execution of National Sales/Business Meeting as required. Facilitate species-specific sessions within the meeting, including room set-up, meeting minutes, workshop facilitation etc. Plan species-specific meals & activities.
• Coordinate logistics for registrations, booth and materials for external customer meetings including national trade shows, forums and sponsorships
• Complete requirements for conference/meeting documentation including loading of various documents, hotel/vendor contracts and speaker agreements etc into compliance systems.
• Schedule, coordinate and generate meeting minutes for internal species specific meetings. Circulation of meeting minutes once approved.
• Coordinate and support web-based video conferences as needed

PROGRAMS AND PROMOTIONS SUPPORT

• Sourcing and coordination of office-supplies, printing and promotional items, including obtaining quotes and managing shipment to materials warehousing (eg. DGN), external partners or Field Force as guided by Marketing/Brand Manager.
• Monitor and manage marketing materials inventory, collateral and accessory equipment/parts, including monthly reporting of inventory and recommendations to brand managers on items to be re-ordered. Ensure CRM is aligned with DGN and all available parts/pricing where appropriate.
• Stakeholder liaison for promotional programs to support execution. May include supporting free goods requests from internal stakeholders as needed.
• Liaise with Technical Services Veterinarians (TSVs) to ensure that Technical Bulletins are updated prior to expiry dates, approved and email fragments or copies for sales force are updated where necessary.
• Support distribution of rebate cheques to customers where required.
• Support communication of stock status to field force as requested by Marketing/Brand Manager.
• May support Brand Manager with CLM updates and email fragments, as well as document routing, signing, approvals and translation.

COMPLIANCE

• Performs all BIAH business in accordance with all regulations and Boehringer Ingelheims compliance guidelines and procedures. When violations are noted/observed they are to be immediately reported to management. Demonstrates high ethical and professional standards with all business contracts in order to maintain Boehringer Ingelheims excellent reputation within the industry.

Requirements

• Minimum requirement - College Diploma or University degree with a focus on office administration, marketing, finance or business is preferred.
• Strong working knowledge of Word, Excel and PowerPoint
• Strong aptitude for corporate systems and processes.
• Team player, agile, organized, strong attention to detail with exceptional planning and time management skills.
• Project management.
• Financial acumen/proficiency/analytical skills.

WHY BOEHRINGER INGELHEIMWith us, you can grow, collaborate, innovate and improve lives.We offer challenging work in a respectful and friendly global working environment surrounded by a world of innovation driven mindsets and practices. In addition, learning and development for all employees is key, because your growth is our growth.We also offer a competitive salary, generous amount of paid time off (vacation, personal days, contingency paid time off for Long Term Contract Employees), comprehensive and flexible benefits plan, Defined Contribution Pension Plan with company matching of RRSPs, and Employee and Family Assistance Plan, employee and leadership development programs, and programs to support overall health and wellness for employees.At Boehringer Ingelheim we embrace diversity of perspectives and strive for an inclusive environment, which benefits our employees, patients and communities.Remote work options (if applicable for this role), will be addressed with candidates who are selected to participate in the interview process.Want to learn more Visit www.boehringer-ingelheim.caREADY TO APPLYVisit https://careers.boehringer-ingelheim.comCreate an Account and log-in to apply on-line.We thank all applicants for their interest in our company. Please note that only candidates selected for an interview will be contacted.BI Canada is committed to providing accommodations for people with disabilities to support their participation in all aspects of the recruitment and selection process. If you require accommodation, we will work with you to meet your needs.BI Canada COVID-19 Protocol: BI Canada is strongly committed to providing a safe work environment for employees. We understand the need to enable safe in-person interactions whether at the office, external venues or customer locations. To do this, we need to ensure workplace interactions take place in a low risk environment.At BI Canada we have introduced a COVID protocol. As of the time of this posting, this protocol requires new and existing employees complete and submit an “Employee Confirmation Statement re: ‘Low Risk’ Status” to Human ResourcesFor those employees who are fully vaccinated, they can on a voluntary basis provide the company with a copy of their vaccination certificate(s) through the Confirmation Statement.For those employees who are not vaccinated, OR, have chosen not to share their vaccination status, they will be required to take the necessary steps to prove they have tested negative for COVID (through rapid tests that will be provided by the company) no more than 48 hours before they are in an in-person meeting or interaction. Employees will be required to take the COVID test and complete a form for BI, upload a picture of the test result and submit the form automatically. This form must be completed each time an employee takes the test before an in-person interaction with a customer, colleague, supplier etc.The successful candidate for this Job Posting will be required to complete the mandatory Employee Confirmation Statement on the first day of employment with the Company.DEADLINE FOR APPLICATIONSApplications for this position will be accepted until October 11 2022 (6pm EST)Not exactly the position you are looking for but have someone else in mind Share it via the button on the bottom of the page with friends or colleagues who might be interested.#LI-DNIEmploi - Marketing & Market AccessEmplacement principal - Americas-CA-Ontario-BurlingtonOrganisation - CA-Boehringer Ingelheim Canada Ltd/LteeHoraire - Temps pleinQuick Apply

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