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12563 - Program Assistant - Jobs in Burnaby, BC

S.U.C.C.E.S.S.
Job LocationBurnaby, BC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Employment Term: September 26, 2022 to March 31, 2023Summary:The Program Assistant provides administrative support to ensure that day-to-day office operations of the S.U.C.C.E.S.S. Business Centre is kept to a high standard.Reports to: Senior ManagerKey Duties & Responsibilities:

  • Monitors and maintains office supplies and equipment inventory
  • Maintains the organization and neatness of office
  • Receives clients and handles enquiries
  • Performs data entries
  • Manages databases and compiles statistics for reporting
  • Maintains digital and physical filing systems
  • Assists with venue/appointment bookings and classroom set-up
  • Supports webinars, taking participants’ attendances
  • Handles agency accounting procedures (e.g. purchase orders and inventory records)
  • Assists in the development of reporting templates
  • Assists with conducting of surveys and research for proposal writing
  • Updates community resources on a regular basis
  • Participates and prepares minutes for team members and committee meetings
  • Assists in service promotion and digital marketing
  • Assists in the maintenance and update of program websites
  • Assists in the implementation of health and safety guidelines in the workplace as per internal policies and provincial regulations
  • Other related duties as assigned by the senior manager
Education, Training & Experience:
  • Post-Secondary education or equivalent experience
  • Experience working in an office environment
  • Experience working in a multilingual and intercultural workplace
  • Experience working with a diverse clientele
  • Experience in Paramount Workplace software
  • Knowledge of administrative and accounting practices
  • Knowledge of digital marketing
  • Knowledge of the social services sector
Job Skills & Abilities:
  • Excellent written and oral communication skills
  • Additional languages are considered an asset
  • Excellent technical skills in MS Office and web-based applications
  • Excellent interpersonal skills
  • Excellent attention to detail and commitment to excellence in service delivery
  • Excellent record management skills with clear understanding of data security and confidentiality
  • Ability to work independently and as a part of a team
Other Requirements:
  • Criminal Record Check Required
  • Ability to work evenings and weekends as required
  • Ability to work at multiple locations within the service catchment area
About S.U.C.C.E.S.S.:S.U.C.C.E.S.S. is a multicultural social services agency and registered charity located on the unceded Coast Salish lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, S.U.C.C.E.S.S. has been helping Canadians and newcomers to achieve their full potential on their Canadian journey since 1973. We are one of the largest social service agencies in Canada, with offices in BC, Ontario and internationally/abroad. We offer programs and services in the areas of immigration, newcomer settlement, English-language training, employment and entrepreneurship, family, youth and seniors programming, health education, community development, affordable housing and seniors care.S.U.C.C.ES.S. is an equal opportunity employer. We are dedicated to building an inclusive environment that embraces diversity of thought, backgrounds and experiences. We are committed to the equitable treatment of all individuals and will continue to embed diversity and inclusion principles within our policies, procedures, services, and activities.Interested candidates please apply online by 11:59pm September 20, 2022.While we appreciate all applications, only those selected for an interview will be contacted.Quick Apply
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