Human Resources Executive Secretary - Jobs in Burnaby, BC

Job Description

Executive Secretary- HRRegular, Full Time – Professional ExemptThe Burnaby School District is on the traditional territory of the Coast Salish Nations of Musqueam, Tsleil-Waututh and Squamish.The Burnaby School District is the fourth largest in BC. The District operates 41 elementary and 8 secondary schools, including a range of district and provincial resource programs. The District supports and provides learning to 25,000 Kindergarten to Grade 12 (K-12) students and to more than 6,000 adult learners through our established Burnaby Community & Continuing Education program. With more than 100 languages spoken in the homes of its students, the District is one of the most culturally diverse in Canada.We have exceptional talent in our District and pride ourselves on being an engaging, collaborative, and supportive employer, as well as a progressive leader in education. We offer and welcome employees to take the opportunity to develop their careers within our District. There are many opportunities for those employees that possess the qualifications and capability to access positions of advancement. Employees are supported throughout their careers to engage in professional development opportunities by encouraging learning on assigned professional development days, providing professional development workshops, and providing the opportunity for reimbursement of external professional development.The Burnaby School District is seeking an experienced Executive Secretary to join the Human Resources team as a lead role in supporting the Executive Director of Human Resources. In performing the core functions of this position, the Executive Secretary will work directly with the HR team and maintain close working relationships with other staff in the District Administration Office. The position is responsible for performing highly confidential secretarial and administrative support duties at the senior management level. This job requires discretion and tact in handling confidential and sensitive management information related to Board operations as well as the application and amendment of collective agreements.The Executive Secretary to the Executive Director of HR will:Provide confidential executive administrative support;Be thorough, conscientious and attentive to detail to ensure quality work;Quickly and accurately prepare a variety of documents, reports and correspondence;Compile, evaluate and organize relevant information to respond to inquiries;Provide clear, concise and timely information in response to verbal and/or written inquiries from internal and external clients and stakeholders on human resource processes and procedures;Format correspondence, record meeting minutes, generate reports, manage schedules, order supplies, process invoices, and coordinate meetings/events and travel arrangements;Plan, organize, prioritize and accurately complete multiple tasks while dealing with frequent interruptions and tight timelines;Provide support to the Board, Board Committees and District Committees;Develop and maintain internal procedure manuals and tools;Organize and coordinate various projects, initiatives and events; andPerform other related duties and supporting projects as requestedThe ideal candidate will possess:University degree or equivalent or three to five years of comparable experience supporting senior management in a similar environment;Excellent attention to detail and accuracy;Sound judgement with a very high degree of integrity and discretion;Enjoys people, is open, approachable, tactful, politically sensitive, diplomatic, and abides by confidentiality;Excellent administrative, organizational, planning, interpersonal and problem-solving skills;Excellent written and verbal communication skills; andExcellent administrative and computer skills including HRIS experience, word processing, spreadsheets and presentation software (Microsoft Office), Office 365This professional exempt position works in an office environment, requiring some travel to various work locations within Burnaby. Regular work hours are 8:30 am – 4:30 pm, Monday to Friday. The successful applicant will be offered a competitive salary and benefits package.If you thrive in a complex, dynamic, multi-tasking environment, and ready to take on challenges in a team setting, then forward a detailed cover letter, resume with supporting documentation, and a minimum of three 3 current references, by October 25th no later than 4:00 p.m . to makeafuture.caSuccessful applicants will be required to consent to a Criminal Record Search prior to employment. Only those persons selected for interviews will be contacted.Quick Apply

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