Office Administrator/ 2nd Producer Assistant - Jobs in Burnaby, BC

Job Description

Job descriptionWe are a fast-paced dynamic film production company that prides itself on its culture of being casual, supportive and fun. If you’re looking for a position that is both professional and challenging while being energetic and enjoyable, this might be the right fit for you.Overview and ResponsibilitiesManaging and overseeing all office functions in a production office for a fast-growing production company and helping assist the Executive Producers as needed. We are looking for someone who is highly organized, energetic, and motivated to face the challenges of supporting an entrepreneurial business. The ideal candidate has production office experience and/or experience in an assistant role within the film and television industry.The new Office Administrator/2nd Producer Assistant is a proactive problem-solver who can multitask and quickly prioritize tasks on an ongoing basis. The role entails ensuring the smooth operation of the office and office needs of every department while assisting the Executive Producers under the direction of the 1st Producer Assistant.You may be required to work various hours depending on the needs of the industry or juggle multiple tasks at once so flexibility is a must. Do NOT apply to this job if you don’t live in BC and or do not have a license/car.Responsibilities

• Managing the office needs of multiple projects simultaneously in a production office and warehouse while maintaining composure and having a problem-solving attitude.
• Office runs on an as needed basis (i.e. Picking up office mail from our other office, purchasing office supplies, shipments, etc.)
• Organizing and booking travel for Executive Producers ie. Flights, car rides, hotels, travel memos, etc.
• Assisting the Executive Producers under the direction of the 1st Producers Assistant with various tasks.
• Maintaining and managing ongoing submissions to our coverage readers, including finding, and hiring new readers as needed.
• Ensuring office fobs, keys, parking passes and inventory is accounted for and assigned.
• Correspondence with building manager, cleaners, contractors etc regarding daily operations and needs as well as any necessary tenant improvements or building operations.
• Designing and implementing office/warehouse inventory systems, establishing office standards and procedures, and making necessary adjustments.
• Creating and maintaining a full organizational contact, accounts, and digital operations guide as well as creating standardized templates for operational forms.
• Additional tasks as required (i.e. up-keeping office phones and network, ordering office furniture and supplies, keeping the office tidy, etc.)

Basic Qualifications

• Must have a driver’s license allowing to drive in BC, car and laptop.
• 2+ years of Film industry or production office experience is preferred.
• Previous Producer Assistant experience is an asset.
• Self-starter with the ability to multi-task, prioritize multiple tasks and work proactively in a deadline-oriented environment.
• Strong organization, time, and project management skills.
• Excellent written, verbal, and interpersonal skills.
• Flexibility and attention to detail, including in a high demand, high stress environment.
• A proactive approach to problem-solving with sound decision-making skills.
• Proficient in Google Suite apps (Calendar, Drive, Docs, Forms, Gmail, Sheets, Slides), Microsoft (Outlook, Word, Excel, PowerPoint), Mac Suite, and Airtable.
• Ability to interact comfortably and confidently with all levels of staff in a dynamic environment.
• Ability to work overtime as required.

If you feel that your skills, experience and personality would be well suited to this role we look forward to hearing from you!Job Type: Full-timeSalary: $1,100.00 per weekFlexible Language Requirement:

• French not required

Schedule:

• 10 hour shift
• Monday to Friday

Ability to commute/relocate:

• Burnaby, BC: reliably commute or plan to relocate before starting work (required)

Experience:

• Film Industry: 1 year (required)

Work Location: One locationQuick Apply

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