Program Assistant - Jobs in Burnaby, BC

Job Description

BCIT School of Computing and Academic Studies is seeking a Temporary, Full-Time Program Assistant. This position provides support to programs within the Computer Systems Technology portfolio; which includes day-school, part-time studies, and fast-track Technology programs. This position is responsible for developing, planning and implementing administrative tasks related to the delivery of education. This includes customer service, admissions, program preparation, program administration, financial tracking, marketing, and participation in events and activities within the school.Duties & ResponsibilitiesDUTIES & RESPONSIBILITIES:Provides program information to potential students, and internal and external stakeholders.Provides administrative support to assigned program areas including creating documents, maintaining files, screening and routing correspondence, taking action on matters arising from correspondence, and composing replies for signature by Manager and/or Program Heads.Develops and implements processes for handling student assessments, records and reports.Coordinates all activities associated with development of courses or programs.Ensures preparation of course and program planning materials are in place.Handles orientations and term-end processes for programs and courses.Organizes and invigilates Prior Learning Assessment Recognition and make-up exams.Prepares for and assists with Marks Review Meetings.Monitors course enrolment and performs all functions related to cancelling courses.Oversees credential and course tracking to ensure course requirements are met.Prepares statistical reports and analyzes enrolment trends to make recommendations for developing new courses or making program changes.Compiles and reconciles financial data related to program costing, budgets, invoicing and cross-charging.Initiates instructional hires and/or Part-Time Studies employment contracts as required and authorizes department purchases per budget guidelines.Creates, edits and reviews marketing and promotional publications.Maintains and updates processes and procedures related to day-to-day operation of department.Maintains and updates course file for term roll-over and ongoing additions, deletions and changes.Coordinates and participates in special events that promote program profile and offerings to internal and external clients.Schedules and organizes meetings including suitable venues, refreshments, meeting materials parking facilities and travel arrangements.Reviews department timetabling requests, resolves conflicts and suggests alternative options and maintains the department spreadsheetMonitors BCIT website on a regular basis to ensure accuracy and currency of information.Orders, picks up and maintains office supplies. Ensures office equipment is serviced as necessary. Performs routine office upkeep.Provides vacation coverage and administrative support for other areas of the school as requiredParticipates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP)Undertakes related duties as assigned, consistent with the job grade of this position.QualificationsQUALIFICATIONS:Completion of Grade 12 plus the completion of specialized training courses of up to one year in duration in business or administration.Two years of general experience plus up to one year of current relevant experience in a position of similar responsibility.Demonstrated skills in the use of MS Office, Banner, and internet applications, with particular emphasis on the ability to create complex, multifunctional spreadsheets using Excel.Excellent communication, interpersonal, organizational, planning, coordination, prioritization and follow-up skills. Demonstrated ability to work both independently and as a team member. Strong problem solving, critical thinking and conceptual skills.Accurate keyboarding skills. Excellent planning, coordination and follow-up skills. Excellent conceptual thinking and problem solving skills. Project management experience to plan, lead, organize, coordinate and communicate major initiatives involving faculty, staff and students. Ability to apply analytical skills and program knowledge.Proven ability to meet changing priorities, work to deadlines and make responsible decisions while maintaining high levels of customer service.Additional InformationBENEFITS OF WORKING AT BCIT:Being a part of BC’s Top 100 Employers, and a member of the CCDI.A generous Total Compensation package which includes extended health and dental benefits and a superb pension plan.Access to Professional Development Funds and opportunities for career development.Increase your knowledge with Tuition waivers for BCIT courses.Enjoy subsidized parking and discounted access to our fitness facilities (including classes like Yoga and Zumba).Additional Wellness and Employee Assistance programs.Salary Range Salary grade 6- $48,127 to $52,127Additional Salary InformationExternal hires are initially placed at the minimum of the salary range with progression to the maximum. Salary prorated based on percentage and term of appointment.Posting Category AdministrationSchool/Service Area SCAS CST Dept onlyCampus Location Burnaby campusBargaining Unit BCGEU Support StaffJob Status TemporaryFull-Time/Part-Time Full-TimeNumber of Vacancies 1.0Anticipated Start Date 07/05/2021Anticipated End Date 07/08/2022Competition Number 21B675Competition Open Date 05/22/2021Competition Close Date 05/31/2021Open Until FilledQuicklink for Posting http://careers.bcit.ca/postings/4174