Office Manager (Contract Position) - Jobs in Caledon, ON

Job Description

Office Manager (Contract Position)Caledon, ON, Canada Req #60June 24, 2021*The Company:*At Valens, we believe in creating products for those who need them. We do things the right way without ever cutting corners. Whether it’s medical or recreational, local or international, we’re pursuing meaningful extraction, formulation, product development and testing to bring purposeful cannabis to the people.We each have our unique story, but we have a common goal of creating exceptional products with the end user in mind. We celebrate team wins, big and small, by recognizing the role that everyone has played in it. It is about growing together, learning together and making a positive difference.AT VALENS, IT’S PERSONAL.The Location:

• Don’t miss this opportunity to help build and shape the growing cannabis industry!
• Live, work and play in in beautiful Caledon.
• Immerse yourself in an environment where championing the individual is not just a motto, it is a daily practice and how we succeed as a team.

*The Opportunity:*Reporting to the General Manager, the Office Manager will be responsible for day-to-day administrative and office support, as well as all aspects of accounts payable/ receivable for our growing Ontario site. The selected individual will be comfortable supporting team members across multiple departments and carrying out all assignments with accuracy and speed. The ideal candidate is ambitious, passionate about performance and improvements, is a natural collaborator, and thrives in a dynamic work environment.Contract Term: 15 MonthsAs an Office Manager you will:

• Maintain a high level of customer service for both internal and external customers; addressing general inquiries, greeting and assisting all visitors/clients via phone, email or in person, collaborating with security to ensure standard operating procedures are adhered to
• Coordinate and process purchase orders and invoices
• Provide a variety of administrative support to multiple departments, as needed. This includes, but not limited to compiling expense reports, accounts payable and receivable duties, meeting coordination and set up, booking travel arrangements, etc.
• Inventory management for all office supplies and resources (stationary, office furniture, equipment, consumables) and return/warranty process in full
• Handle incoming and outgoing mail: sort and distribute incoming mail; prepare outgoing mail for pick-up or courier, including the waybill management
• Supporting the logistics of new employee onboarding and addressing basic human resources related queries, in collaboration with key internal stakeholders
• Coordination and filing (electronic and/or physical) of accounting documents/records
• Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
• Contribute to a positive team atmosphere, assisting with various tasks as required

As an Office Manager you bring:

• 2+ years of office management or administrative assistant experience
• Degree or Diploma in Business Administration, Finance or relevant area of study preferred
• Previous bookkeeping or accounting experience an asset
• Experience in a manufacturing setting strongly preferred
• Proven knowledge of office management responsibilities, systems and procedures
• Experience with ERP systems an asset
• Computer proficiency with Microsoft Office Suite (MS Word, Excel and PowerPoint)
• Excellent time management skills and ability to multi-task and prioritize work
• A positive and proactive attitude and a strong work ethic
• Exceptional interpersonal, verbal and written communication skills, with a strong attention to detail
• Demonstrated ability to exercise good judgment
• All successful candidates are required to pass background checks

As a valued member of the Valens team, you will enjoy:

• Competitive total compensation and incentives
• A top-notch extended benefits package including medical, vision and dental
• An entrepreneurial and innovative environment that fosters growth and continuous learning

We are grateful for the interest in this role from all candidates, however, we will be contacting only those that are selected for next steps in the hiring process.*__*Our Commitment to Diversity & Inclusion: **_The Valens Company is an equal opportunity employer. We are committed to building a welcoming, inclusive, diverse and safe workplace where all of our team members have equal opportunity to succeed. We know this begins with recruitment. To honor our commitment, Valens encourages applications from individuals of all backgrounds, sexual orientation, gender identity, ancestry, ages and abilities._Please note that The Valens Company does not utilize social media to hire employees, nor does it ever charge fees to candidates at any stage of the recruitment or hiring process. When replying to emails, please ensure the sender name and email address match exactly and the address ends in @thevalenscompany.com. If you are concerned about the authenticity of an email, letter, or call from, for, or on behalf of The Valens Company, please send an email inquiry to careers@thevalenscompany.com.Job Type: Full-time