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Junior Financial and Administrative Assistant (30023002) - Jobs in Calgary, Alberta

Sodexo Canada Ltd
Job LocationCalgary, Alberta
EducationNot Mentioned
SalaryNot Mentioned
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull time

Job Description

Job DescriptionIn your role, you will support the onsite Regional District Manager to support and manage over all accounting operational functions for our Facilities Management team. You will support the following duties:Operational Responsibilities

  • Create Purchase Orders from Building Operator requests – Maximo/P2P
  • Send Purchase Orders to Vendors upon approval.
  • Receipt Purchase Orders upon completion of work – Maximo/P2P
  • Process vendor invoices via Fiori
  • Maintain Budget tracking according to Purchasing activity
  • Communicate with vendors regarding payments, PO’s, work performed, etc.
  • Communicate with Operators regarding Work Order and Purchase Order activities.
  • Maintain Maximo database to ensure Work Orders and Purchase Orders accurately reflect operational activities.
  • Work with GM to determine budgets and performance against budget.
  • Prepare and present financial performance data quarterly with client (Quarterly Business Review).
  • Attend and participate in client meetings regarding financial contractual items.
  • Prepare monthly invoicing package for client, adhere to approval process prior to submission to client AP.
  • Monitor, track and process Special Project invoicing for client. This activity is done through a separate client PO and must be tracked separately from Operations. Invoices are created via UFS on an ad-hoc basis based on monthly Special Project Activities.
  • Track and follow up on Client AR; ensure up-to-date and accurate.
  • Track and update Sodexo budget and forecast for client account each month.

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