VACANT - 20 HRS - OFFICE AGENT CLASS II - Jobs in Châteauguay, QC

Job Description

Job BriefThis class of employment consists in performing a variety of administrative duties.NATURE OF THE WORKThe principal and customary work of an employee in this class of employment consists in performing a variety of relatively simple administrative duties according to established instructions, methods or procedures and requiring routine decisions based on a limited number of elements.CHARACTERISTIC FUNCTIONSThe empl oyee in this class of employment compiles data, performs simple calculations and prepares reports. The employee fills out forms, cards, purchase orders, form letters, notices or any other simple document of the same nature and forwards them, as required. He or she takes and transfers telephone calls; receives and forwards messages and facsimiles; provides information of a general nature on the telephone or in person; greets and, if necessary, directs visitors. He or she drafts notes concerning telephone or in person; greets and, if necessary, directs visitors. He or she drafts notes concerning telephone calls. He or she records answering-machine messages. The employee files documents, books and cards; he or she repairs damaged books; carries out; the loan of audiovisual documents, equipment and books; if necessary, collects fines.The employee may be required to enter, in a computer, texts and various data from manuscripts or other sources; he or she verifies the accuracy of the data or any other data contained on a list or document. The employee may be required to carry out supervision in premises where aptitude tests are being administered. The employee may be required to receive, stamp, sort and file mail and ensures its distribution. If need be, he or she may photocopy documents. The employee uses a computer, the necessary software required to perform his or her duties related to word processing, database entry, spreadsheets, and in-house programs; he or she uses e-mail. He or she may be required to help on occasion, colleagues with the common software and programs used.The employee may be required to train new class II office agents.If need be, he or she performs any other related duty.REQUIRED QUALIFICATIONSSchooling and experienceHold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.BOARD REQUIREMENTSExperience:

• The employee organizes confidential student files, assessment reports and other confidential records.
• He or she prepares and organizes meeting documents and materials.
• He or she assists with the collection of data for statistics.
• He or she photocopies, collates and organizes documents and exams
• Written and oral proficiency in the two official languages
• Experience with international student registration, an asset
• Knowledge of Microsoft Office Suite
• Good telephone skills
• Good interpersonal skills

OTHER REQUIREMENTSHave some knowledge of office automation.IMMEDIATE SUPERVISORCentre Director of Nova Career Centre in ChateauguayWORK SCHEDULE20 hours per week - Monday to Friday – 4:00 to 8:00 pmEFFECTIVE DATESeptember 27, 2021REMUNERATION$19.98 to $20.84 per hour in conformity with the salary scales set by the MEQ.Please apply by September 17, 2021 through our online application form accessible through our website at www.nfsb.qc.ca If you have any issues, please email us at hr@nfsb.qc.ca**“The New Frontiers School Board is an equal opportunity employer and values diversity in its workforce, encouraging all qualified applicants to apply. We are committed to developing inclusive, barrier-free selection processes and work environments.”Job Type: Part-timeQuick Apply

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