Office Coordinator - Jobs in Coal Harbour

Job Description

Direct IME is looking for an Office Coordinator to join our team (onsite)!The Office Coordinator (Front Desk) is responsible for organizing and supporting general office operations and performs a wide range of administrative and clerical duties. This position demonstrates a high degree of customer service and ensures best practices are carried out in order to achieve organizational effectiveness and efficiency.The shedule for this role is Monday-Friday 8:30am-5:00pm. The hourly rate of pay for this role is between $22-$24.ESSENTIAL DUTIES AND RESPONSIBILITIES TO PERFORM THIS JOB SUCCESSFULLY INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

• Greets all visitors, clients, vendors or examinees of the company and directs them appropriately.
• Answers multiple phone lines in a professional and courteous manner. Screens each call by obtaining the callers’ name and nature of the call, then routes the call appropriately.
• Responsible for organizing office functions including company meetings, coordinating conference room and/or office space schedules and ensuring all necessary materials and/or equipment is distributed.
• Works directly with management on various tasks including calendar management, travel arrangements, expense tracking and or special projects as needed.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Communicates regularly with all departments, including Operations, Sales and Marketing, Accounting, Human Resources and IT to provide general administrative and or clerical support.
• Delivers incoming faxes, mail and/or packages to the appropriate person upon receipt and processes outgoing mail daily.
• Responsible for ensuring all office equipment is operational and maintained as needed.
• Controls office inventory and places supply orders when needed.
• Performs general clerical duties such as typing, filing, emailing, arranging teleconferences and proofreading as required.
• Oversees the cleanliness of all common areas and reports any issues or repairs needed to management.
• Promotes effective and efficient utilization of all company resources and supplies.
• Performs other duties as assigned.

EDUCATION AND/OR EXPERIENCEHigh school diploma or equivalent required. A minimum of one year related experience; or equivalent combination of training and experience. Experience in a medical office preferred. QUALIFICATIONS

• Must possess complete knowledge of general computer, fax, copier, scanner, and telephone
• Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, PowerPoint and the Internet.
• Must be a qualified typist with a minimum of 45 W.P.M
• Ability to follow instructions and respond to managements’ directions accurately and efficiently.
• Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
• Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
• Must be able to work independently with minimal supervision, prioritize work activities and use time efficiently.
• Must be able to maintain confidentiality.

ABOUT US:Direct IME is one of Canada’s leading providers of independent medical assessments for a reason: your goal is our goal. At IMA Solutions we provide services to the legal community as well as insurers and employers. In the medical-legal sector whether its liability, medical malpractice, plaintiff or defense counsel, we provide unbiased medical reports across the entire spectrum. In the employment and insurance sector we assist in facilitating healthy employees and satisfied plan members through timely diagnosis, pro-active objective treatment recommendations, and most importantly, evidentiary opinion on return to work.Direct IME is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, or any other status protected under provincial or federal laws.