Administrative Assistant - Infrastructure & Operational Services - Jobs in Cochrane, AB

Job Description

The Town of Cochrane is located in the breathtaking Bow Valley corridor in the foothills of the Rocky Mountains in southern Alberta. With a population of over 30,000 people, and growing steadily every year, Cochrane is a thriving town, surrounded by world-famous ranch country. Our western heritage is reflected in the Town’s architecture and our friendly people. The Town of Cochrane welcomes innovative and skilled individuals to join our team of over 250 employees.Cochrane’s Operations Services section is responsible for the operation and maintenance of Roads, Water/Wastewater, and Waste & Recycling within the Town. Their goal is to provide a high level of customer service to the public, Cochrane taxpayers, Town council and other Town departments. This is an important team at the Town and they are in need of an Administrative Assistant.Ok, but what is an Administrative Assistant at CochraneReporting to the Director, Operations Services this position is required to perform an array of administrative duties for the Roads, Water/Wastewater, Waste and Recycling and Parks Sections including administrative, technical or customer service support. The Administrative Assistant is also accountable for drafting, reviewing, and editing time-sensitive correspondence, data entry and file management.This person is a customer service focused professional with attention to detail and the ability to balance multiple priorities. They provide support for residents and visitors. They’re a part of a team that is evolving and responding to the Town’s increasing population and complexities. This team is a group of hardworking professionals and administrators dedicated to process improvements and contributing to the long-term success for the Town.If you want to make a difference in our community and have administrative experience, we welcome your application for the Administrative Assistant position.Why should you consider working for usOur employees enjoy many benefits including competitive public sector pay, professional learning and development, and the opportunity to work with other talented municipal professionals.As an organization, the Town of Cochrane has a focus on investing in people. This is not a boring municipality. We are growing into an organization with a focus on transparency, critical thinking, curiosity, reflection and innovation. We support experimentation as part of the growth process and strive for continuous improvement. We are municipal employees and we are accountable to all the residents of the Town of Cochrane. Want to be a part of this exciting timeOn a day-to-day basis the Administrative Assistant might be doing some of the following:

• Plays a key customer service role for the section receiving, directing, and responding to requests from internal and external customers for the business section.
• Reviews and prepares all documents, reports, agendas, presentations, and other correspondence materials using the required MS Office Suite applications.
• Develops, or maintains a records management system (including classifying and coding electronic and hardcopy files).
• Schedules and coordinates meetings, appointments and travel arrangements for managers or supervisors.
• Reviews, evaluates, and distributes all incoming and outgoing mail (including faxes and electronic mail) and respond to specific inquiries.
• Handles requests for information and data.
• Maintains and monitors office equipment and supply inventory; places orders as required.
• Enters and maintains customer data base, produces monthly account billings for processing of both bulk water purchase and wastewater disposal accounts. Reconciles and submits bulk coin deposits to accounts receivable.
• Compiles monthly data into the Water Treatment Plant Annual Report
• Communicates with sport leagues and/or individual user groups to coordinate and schedule all athletic field and ball diamond usage and invoicing.
• Updates facility status line as required.
• Processes applications and follows up on permits required by each section to ensure compliance (i.e., Street Use, Equipment Usage, Parks and Open Spaces).
• Website – maintains and enhances profile for all sections.
• May be responsible for responding to cemetery inquires, scheduling and billing of internments.
• Ensuring all documentation is recorded in database and original documentation is sent to records management.

If many of the following characteristics and skills describe you, we want to meet you!

• High school diploma or equivalent.
• Completion of a post-secondary program in the administrative profession or equivalent educational and experience in related environment considered an asset.
• Demonstrates excellent customer service, organizational, prioritizing, time management and problem-solving abilities.
• Previous experience organizing and maintaining records and files.
• Ability to work independently and manage one’s time.

The Town of Cochrane is committed to providing a healthy and safe work environment for all of its employees. As a Town of Cochrane employee, you must take reasonable care to protect your health and safety and that of others present at Town worksites, perform work safely, follow all relevant health and safety legislation, Town directives and procedures and attend all identified orientations and training.Still interested Here’s how to apply:

• Qualified individuals are encouraged to submit your resume, and a letter stating how your experience match the required qualifications, skills and abilities for this position
• All qualified candidates will be requested to complete an online suitability survey
• Applications for this position will be accepted until 9pm MST September 25th, 2022 at www.cochrane.ca/jobs

We thank all applicants for their interest, however only those selected for an interview will be contacted. All applicants must be legally entitled to live and work in Canada.Land AcknowledgementIn the spirit of reconciliation, we acknowledge that we live, work and play on the traditional territories of the Blackfoot Confederacy (Siksika, Kainai, Piikani), the Tsuut’ina, the Îyâxe Nakoda Nations, the Métis Nation (Region 3), and all people who make their homes in the Treaty 7 region of Southern Alberta.Quick Apply

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