General Clerk – Finance & Tax - Jobs in Cochrane, AB

Job Description

The Town of Cochrane is located in the breathtaking Bow Valley corridor in the foothills of the Rocky Mountains in southern Alberta. With a population of over 30,000 people, and growing steadily every year, Cochrane is a thriving town, surrounded by world-famous ranch country. Our western heritage is reflected in the Town’s architecture and our friendly people. The Town of Cochrane welcomes innovative and skilled individuals to join our team of over 250 employees.The Town of Cochrane’s Financial Services department is responsible for financial management, budgeting and auditing, accounts receivable, accounts payable, and utility service connection and billing. The Assessment & Taxation department oversees all property assessments and tax billing. They provide a high level of customer service to the public, Cochrane taxpayers, Town council and other Town departments. These teams of hardworking professionals and administrators are evolving and responding to the Town’s increasing population and financial complexities; they are dedicated to process improvements and contributing to the long-term financial success for the Town. Wow! These are busy teams and they need help, STAT! Theyre looking for a General Clerk – Finance and Tax to share within both teams.The General Clerk – Finance and Tax is involved in supporting the daily financial operations at the Town. This position is responsible for overseeing the cash receipting for the Financial Services and Assessment & Taxation teams. They ensure the integrity of all Tax, Animal License, Utility and General Accounts Receivable accounts for the Town. You must have a high level of accuracy, confidentiality, and discretion while balancing multiple priorities.If you want to make a difference in our community and clerical experience in a financial services or tax environment, we welcome your application for the General Clerk – Finance and Tax.Why should you consider working for usOur employees enjoy many benefits including competitive public sector pay, professional learning and development, and the opportunity to work with other talented municipal professionals.As an organization, the Town of Cochrane has a focus on investing in people. This is not a boring municipality. We are growing into an organization with a focus on transparency, critical thinking, curiosity, reflection and innovation. We support experimentation as part of the growth process and strive for continuous improvement. We are municipal employees and we are accountable to all the residents of the Town of Cochrane. Want to be a part of this exciting timeOn a day-to-day basis the General Clerk might be doing some of the following:

• Processes cash payments for taxes, utilities and general accounts receivable, received via banking institutions, through Cochrane’s municipal online portal “eServices”. Requires routine reconciliation of payments received and following up on discrepancies.
• Supports Customer Service Representative team with cash payment data entry questions. Work with the Financial Services Accountant and/or Senior Accountant to resolve non-routine errors in cash payments.
• Maintains the tax and utility auto-pay plan, assist customers with preparing documents and ensure changes are up to date, transmission of payments to the bank.
• Assists the Tax team with entering and maintaining mortgage account information/school support declarations.
• Leads the daily routines for Animal Licensing (AL). This includes monitoring the AL inbox, and responding to inquiries regarding new accounts, account inactivation and updates to customer records. Includes data entry for new licenses and maintaining animal license tags in adherence with established procedures.
• Processes annual AL renewals which include ensuring reliability of AL records.
• Provides back-up support for processing general Accounts Receivable accounts including generating, reviewing, and correcting invoices. Ensure the set-up, maintenance and closing of accounts within the financial system.
• In accordance with outlined procedures, administers the collection process to obtain outstanding account balances owed by businesses and residents for tax, utility and general AR customers.
• Ensures compliance with provincial and municipal regulations as they pertain to taxes, utilities, and general municipal collections, and to corporate records.
• Maintains procedures for municipal cash handling.
• Supports the preparation of Tax, Accounts Receivable and Utility reports to balance monthly sub-ledgers.
• Maintains physical and electronic filing systems.
• Works with various stakeholders to resolve system breaks and test updates.
• Provides support for the interim and year-end audits.
• Provides back-up support to the Customer Service Representative, Tax and Financial Services teams as required.

If many of the following characteristics and skills describe you, we want to meet you!

• High School Diploma or equivalent
• Basic accounting knowledge and work experience
• Experience working with MS Office suite; Intermediate Microsoft Excel skills are required
• Experience working with Microsoft Dynamics GP, Diamond software is considered an asset
• Experience with cash handling and answering public enquiries
• Knowledge of municipal government considered an asset
• Ability to troubleshoot and analyze data
• Time-management ability
• Excellent customer service skills
• Ability to maintain confidentiality
• Adaptable to changing work priorities and timelines
• Ability to work independently and as a team member
• Excellent organization and records management skills

The Town of Cochrane is committed to providing a healthy and safe work environment for all of its employees. As a Town of Cochrane employee, you must take reasonable care to protect your health and safety and that of others present at Town worksites, perform work safely, follow all relevant health and safety legislation, Town directives and procedures and attend all identified orientations and training.Still interested Here’s how to apply:

• Qualified individuals are encouraged to submit your resume, and a letter stating how your experience match the required qualifications, skills and abilities for this position
• All qualified candidates will be requested to complete an online suitability survey
• Applications for this position will be accepted until 9pm MST August 7, 2022 at www.cochrane.ca/jobs

We thank all applicants for their interest, however only those selected for an interview will be contacted. All applicants must be legally entitled to live and work in Canada.Land AcknowledgementIn the spirit of reconciliation, we acknowledge that we live, work and play on the traditional territories of the Blackfoot Confederacy (Siksika, Kainai, Piikani), the Tsuut’ina, the Îyâxe Nakoda Nations, the Métis Nation (Region 3), and all people who make their homes in the Treaty 7 region of Southern Alberta.Quick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job

Stay Connected