Office Administrator - Jobs in Corner Brook, NL

Job Description

Job Title: Office Administrator, Full-Time, Permanent PositionLocation of Position: Corner Brook, NLHours of Work: Monday to Friday, 9:00 am to 4:00 pmRate of Pay: $40,000./per annum The Office Administrator will provide support to the Chief and Council of Qalipu First Nation, the Band Manager, and the Director of Operations. The Office Administrator will act as the Health & Safety Coordinator and take responsibility for the Health and Safety programs for all office locations. The Office Administrator will be responsible to oversee the ISO program, ensuring that the Band is compliant at all times.Responsibilities:Office of the Chief of Qalipu First NationPrepare and maintain the Chief's calendar. Provide reminders to the chief on a daily basis of appointments/meetings, etc. that he is scheduled to attendProvide secretarial and administrative support to the Chief, Band Manager and Director of OperationsSupport Band Council and others in the organization with meeting, travel, per diem and other arrangementsOversee the planning of meetings, ensuring that all requirements have been met prior to and during the meetingDraft minutes of meetings for the Band and various entities for review by the Chief and the Band ManagerEnsure the timely distribution of material to the Band Council and other meeting participantsDebrief Directors, Managers and Staff following the Band Council meetingsCreate an action list for management and staff from Band Council and other meetingsHealth and Safety ProgramsOversees the Health and Safety programs for all office locationsEnsures that Health and Safety programs are set up and maintained in all office locationsEnsures that meetings and reports are completed by due dates and sent to management and the appropriate government departmentFollows up to ensure that corrective action has been completed by the target dateUpon identification of a situation that poses a H & S risk, acts immediately to correct the problemInvestigates and provides reports to management on all incidents/accidents and potential risksISO Program:The Office Administrator will be responsible to oversee the Internal ISO Program for the Band, ensuring that the Band is compliant with ISO requirements at all times.General:Ensure strict code of conduct and conflict of interest policies are maintainedMaintains a positive and professional attitudeOther duties as requiredQualifications:Education: A degree or diploma in Post-Secondary education in Business Administration ,Office Administration, Office Management or other related education. Education and training in Health & Safety would be a definite asset.Experience: 1-3 years of experience in an office setting. The Office Administrator must be proficient in computer word processing, spreadsheet and database software. Experience in Health & Safety would be a definite asset.Working Conditions: This position is office based. The duties are predominantly met during regular business hours. Some overtime work will be required at specific times throughout the year.Apply:If you are interested in this position, please apply with resume, covering letter, and three professional references using one of the options listed below. Please address submissions to:Mrs. Janet McAuley, Human Resources ManagerQalipu Mi'kmaq First Nation3 Church StreetCorner Brook, NL A2H 2Z4To Apply, please use one of the options listed below:Online: https://qalipu.bamboohr.com/jobs/Electronically apply by email to: jobopportunities@qalipu.ca using MS Word with subject line: "Office Administrator".Deadline date for receipt of Cover Letter and Resume: Tuesday, July 20, 2021 at 4:00 pm.Please note: Diplomas/certificates for Post-Secondary Education and Training and a Code of Conduct with a vulnerable sector query is required.QFN is an equal opportunity employer, in situations where candidates have equal credentials, preference will be given to aboriginal candidates. If you are a member of Qalipu First Nation please indicate it in your cover letter.