Program Assistant, Health Information Services - Jobs in Dauphin, MB

Job Description

QUALIFICATIONS

• Grade 12 education (MB Standards)
• Diploma in a health related discipline
• Three (3) years of experience in a high volume acute and ambulatory health information environment
• Other combinations of education and experience may be considered
• Comprehensive understanding of privacy legislation
• Familiar with electronic scheduling systems.
• Proficiency working with health information systems, including but not limited to: ADT/CPI/Provincial Client Registry; EHR system specific to orders, results repository, electronic documentation; Records analysis systems, Dictation/transcription, Document management system specific to scanning, retrieval and indexing of health information, and Switchboard and telecommunications systems
• Province of Manitoba Class 5 Drivers Licence, and access to a personal vehicle to provide service within Prairie Mountain Health
• Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
• Accurate keyboarding skills, with minimum 60 wpm
• Demonstrated leadership and supervisory ability
• Demonstrated ability in maintaining effective interpersonal working relationships required
• Demonstrated critical thinking skills required
• Demonstrated sound organizational skills, and the ability to work independently
• Demonstrated written and oral communication skills
• Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
• Maintains a professional manner at all times
• Ability to prioritize in a changing environment
• Ability to respect and promote a culturally diverse population
• Ability to respect and promote confidentiality
• Ability to perform the duties of the position on a regular basis

POSITION SUMMARYThe Program Assistant, Health Information Services works directly with the Manager Health Information Services to support and assist in the program operations related to the health information lifecycle, along with participation in the education, incident management, risk mitigation, and other health information management related processes. The Program Assistant, Health Information Services monitors and participates in the financial, human resources, and environmental areas of the program, including the collection and analysis of data (such as indicators, occurrences, and concerns and complaints). The Program Assistant, Health Information Services assists in the development, coordination, implementation, evaluation and operation of the Health Information Services program within Prairie Mountain Health. The Program Assistant, Health Information Services functions in a confidential capacity in matters relating to labour relations.RESPONSIBILITIES:Overview:Works with and supports the Manager Health Information Services with the following:Develops schedules.Considers and responds to employee requests for time off.Completes accurate data entry into staff scheduling system.Assists with problem solving related to vacant shifts and positions.Assists with staff recruitment, including interviews and related recruitment processes.Develops employee orientation plans.Evaluates and makes decisions regarding the retention or dismissal of casual and probationary employees.Monitors and conducts Attendance Management meetings as required.Assists with meetings as required.Assists with progressive disciplinary process.Assists in Performance Review processes.Utilizes incident report data in order to determine trends and opportunities for improvement.Monitors, analyzes, and reports trends in concerns and complaints.Contributes to a healthy environment through Respectful Workplace Wellness initiatives, presentations, etc.Acts as a resource for staff for software applications within the program.Assists with the capital equipment and annual budget process.Monitors the appropriate financial, human resources, equipment and environmental issues of Health Information Services.Assists with planning, implementation, and evaluation of new systems.Approves departmental expenditures, within limits of delegated authority.Assists with the development of policies and procedures.Assists with the investigation and reporting of privacy incidents and security audits, as required.Assists in coordinating the functions of the department.Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient / effective functioning.Develops and maintains functional relationships with other departments / programs.Plans for continued professional development of staff and self.Promotes positive public relations.Represents the program by participating on team, project, and special assignments.Ensures monthly statistical and management reports are completed and distributed as appropriate.Carries out activities in a self-directed, responsible manner, which reflects legal, ethical and practice standards.Contributes to change processes through effective role modeling, support and delegation.Facilitates a positive work environment through supporting and empowered model of decision-making.Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate.Conduct routine review of user activity logs and report unusual activity to Manager.Assists in operationalizing Prairie Mountain Health’s Vision, Mission and Values statements.Maintains a professional manner at all times.Orders and maintains supplies and equipment maintenance or repair as required.Provides administrative support to Manager.Types and composes various documents such as letters, memos, policies, reports, forms, charts, agendas, presentations, correspondence, and other varied documents (confidential or public) as required.Develops, amends, compiles, and inputs into databases, shared files, SharePoint, etc. as required.Carries out professional activities in a self-directed responsible manner, which reflects legal, ethical and practice standards.Coordinates / facilitates the activities and staff in the department in a manner that ensures quality of service.Collaborates with all disciplines to facilitate an efficient, effective operation of assigned areas.Encourages an environment that fosters teamwork and positive employee relations.Challenges others to develop as leaders while clarifying roles and responsibilities.Possesses the expert knowledge to identify opportunities for change and the ability to convey the need for change.Creates a strong team environment that promotes the organization’s strategic goals.Forecasts future activities and formulates plans to ensure capabilities meet / exceed future needs.Leads regular staff meetings.Completes other duties as assigned.This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.In order to be considered for the position, both internal and external applicants must submit a current resume with their application form.If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.Upon being considered for employment, your signature or electronic submission of this application is your authorization to complete said reference checks.PMH has an Aboriginal Human Resources initiative and is committed to increasing the representation of Aboriginal people within all levels of our workforce. Aboriginal applicants are encouraged to voluntarily self identify as being of Aboriginal descent in their cover letter and/or within their application form.We thank all applicants that apply but only those candidates selected for an interview will be contacted.HEALTH AND WELLNESS FOR ALL