Administrative Assistant - Jobs in Dorval, QC

Job Description

DescriptionBeing part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.Air Canada is Canadas largest domestic and international airline and, in 2020, was among the top 20 largest airlines in the world. It is Canadas flag carrier and a founding member of Star Alliance, the worlds most comprehensive air transportation network. Air Canada is the only international network carrier in North America to receive a Four-Star ranking according to independent U.K. research firm Skytrax. In 2020, Air Canada was named Global Travelers Best Airline in North America for the second straight year. We are advancing and transforming on our corporate mission "Flight Path" to become a Top Ten global airline in everything we do.We have an innovative and passionate team of over 75 legal and compliance professionals and support staff that continues to earn the respect and confidence of its internal clients, participating as true business partners to support Air Canadas strategic objectives. When you join Air Canada and its Law Branch, youll become a vital part of a team of driven professionals that aim to be "World Class" in everything we do.The PositionWe are seeking an Administrative Assistant with at least three (3) years of relevant experience to join our dynamic legal team in Montreal. The selected candidate will provide a variety of support on a wide range of matters. The selected candidate will be one who is a dynamic team player, as collaboration is an essential aspect of the job.The successful candidate will need to have strong organizational skills and possess meaningful experience as an administrative assistant, or in a comparable position. The person will be called upon to perform the following tasks (among others):

• Provide administrative and secretarial support for several Counsels;
• Open, organize and maintain files, reports and documents including digital files for rapid and effective retrieval;
• Review and monitor status of files and assist with follow-up;
• Maintain and coordinate efficient flow of documents;
• Manage and maintain Counsel schedules;
• Organize and coordinate meetings/conference calls as well as travel arrangements and expense reports for Counsel;
• Ensure follow-up on status of action items/projects;
• Provide accurate word-processing support by composing, editing and/or formatting a variety of documents, including highly confidential correspondence, memoranda and large contracts;
• Perform additional functions as directed or assumed on personal initiative to improve workflows and processes.

Qualifications

• To succeed in the position, the candidate should have a track record demonstrating the following qualities or characteristics:
• Proven experience as an administrative assistant, or in other secretarial position. Experience in a legal department, law firm or in a comparable position, an asset;
• Excellent knowledge of MS Office, particularly Word, Excel and PowerPoint. Knowledge of Adobe is an asset;
• Exemplary planning and time management skills;
• Ability to multitask and prioritize daily workload;
• Discretion and tact;
• Minimum of high school degree;
• Availability to work flexible hours, on occasion;
• Capable communication and interpersonal skills;
• Excellent attention to detail;
• A team player who cares about getting the job done and well, willing to roll up sleeves when needed;
• Ability to work without immediate and constant supervision;
• Ability to work well under pressure with speed and precision, and to determine priorities to meet various deadlines;
• Desire to take on new initiatives, to learn and adapt to new types of work and to changing requirements;
• A desire and ability to continuously expand and update professional knowledge and hone training skills to enhance individual and team innovation and productivity.

Excellent written and oral communications skills and word processing skills are required. Integrity is assumed (including a strong work ethic, discretion in handling sensitive and confidential information, dedication to follow through on commitments, and openness and honesty in communications as well as a respectful demeanour). Knowledge of the airline industry is an asset. A successful candidate will be one who takes pride in his or her role as a representative of the Best Airline in North America.Conditions of Employment:

• Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.
• Mandatory Covid-19 Vaccination Required

Linguistic RequirementsBilingual (English and French)Diversity and InclusionAir Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees unique contributions to our companys success.As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contactedQuick Apply

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