Recreation Services Coordinator - Jobs in East St. Paul, MB

Job Description

Job Type: Full-time Permanent Hours of Work - 8:30 am – 4:30 pm (37.5 hours/week)Work Location – Recreation Services, 266 Hoddinott RoadOpening Date: August 23, 2022 Closing Date: Screening for this position may begin as early as September 06, 2022. However the posting will remain active until a suitable candidate is hired.Compensation: $53,313 - $64,857 annually, plus benefits (after 6 months full-time employment)Summary Under the general direction of the Manager of Community Services, the Recreation Services Coordinator will; coordinate daily operation of the Recreation Services Division & recreation programs, oversee the RM’s Farmers Market and other Community Events, administer the internal booking and contracting-out of RM facilities, supervise the work of employees, provide quality customer service, adhere to municipal policies, procedures, safe work practices as well as Workplace Safety & Health Standards and regulations and provide support to the Manager of Community Services.Duties and Responsibilities:

• Coordinate daily operation of the Recreation Services by;
•  Developing and maintaining effective working relationships with community, regional and provincial organizations to ensure coordination and for the optimum use of resources.
•  Ensuring all programs and activities are implemented according to relevant legislation, policies and procedures.
•  Preparing information for the promotion of public recreation services/programs to ensure effective and timely notification to residents and other stakeholders.
•  Maintaining subject matter expertise and related accreditation through professional development and by engaging in professional associations and or professional membership(s).
• Coordinate RM recreation programs by;
•  Researching best practices and recommending, developing, planning and promoting RM recreation programs.
•  Ensuring effective, timely promotion, communication and delivery of programs.
•  Ensuring the delivery of safe, desirable recreation programming.  Reviewing and evolving program offerings as required.
•  Overseeing staff and other program resources, recommending to the Manager any changes required.
• Oversee the RM’s Farmers Market and other community events by;
•  Seeking out, and communicating with potential vendors and other stakeholders.
•  Receiving, reviewing and approving applications for attendance as a vendor, consistent with RM policy.
•  Providing on-site, and remote supervision to RM staff assigned to the Farmers Market or other community events.
•  Coordinating various community events as directed by the Manager of Community Services.
• Administer the internal booking and contracting-out of RM facilities and recreational spaces by;
•  Planning and scheduling RM programming, ensuring the booking of recreation facilities and spaces (indoor and outdoor) in accordance with established policies and procedures.
•  Working with and engaging community stakeholders.  Coordinating facilities scheduling with other municipal staff, other agencies and organizations.
•  Mitigating risk by ensuring RM facility rental contracts are up-to-date and have been vetted with the support of professional legal advice.  Receiving rental requests from the public, and ensuring timely communication with the booker/renter.
•  Creating and monitoring contract requests and signed contracts for RM facility use.
•  Ensuring insurance agreements are in place for confirmed facility bookings, and that renters are made aware of their obligations.
•  Recommending to the Manager of Community Services enhancements, improvements or other changes to the RM facility booking/rental processes.
• Supervise the work of employees by;
•  Recruiting, assessing and selecting new divisional staff.  Helping establish divisional work priorities and schedules in conjunction with the Manager.
•  Directing and monitoring employee work performance.
•  Working with the Manager to address performance issues in a timely manner.
•  Ensuring the timely submission of employee time sheets.  Providing effective on-the-job orientation, ongoing training and safety training as required.
•  Ensuring adherence to the Manitoba Workplace Safety & Health Act and regulations, RM policies, operational procedures and processes.
• Provide quality resident/customer service by;
•  Striving to ensure the consistent provision of Recreation Services related services.
•  Responding to Recreation Services-related public enquiries and concerns, as required.
•  Responding, or ensuring response to customer inquiries in a timely and respectful manner.
•  Bringing to the attention of the Manager any unresolved or ongoing customer service issues or concerns.
• Adhere to established municipal policies, procedures, safe work practices as well as Workplace Safety & Health Standards and regulations by;
•  Working safely at all times.
•  Bringing to the immediate attention of the manager any safety incidents and or concerns.
•  Ensuring consistent application of safe work practices when directing/supporting/training other staff.
•  Participating with the Workplace Safety and Health Committee as required.
• Provide support to the Community Services Manager by;
•  Researching and preparing funding and grant proposals on behalf of the municipality.
•  Assisting in the preparation of the annual budget regarding short and long range planning.
•  Approves purchases of supplies and operating inventory for recreation programs as budgeted.
•  Seeking out, and recommending opportunities to increase RM recreation services and revenue.
•  Preparing reports for the Manager of Community Services, as required.
•  Performing other duties as assigned.

Knowledge, Skills, and Abilities: Recreation and leisure program administration management and delivery. Knowledge relevant legislation. Ability to establish priorities and action work objective with a high level of independence and minimal supervision. Knowledge of, or the ability to attain within 1 year, knowledge of applicable municipal policies and procedures. Working knowledge in Microsoft office software (Excel, Word and PowerPoint). Effective public relations skills and strong public speaking/presentation skills. Ability to independently coordinate, organize and problem solve. Ability to communicate effectively verbally and in writing. Working knowledge in the safe work procedures, Workplace Safety & Health regulations, RM practices and protocols, safe use, operation and preventative maintenance of various equipment to which assigned. Demonstrated ability to deal with the public in a knowledgeable, respectful manner, Ability to establish and maintain professional working relationships with staff, co-workers, managers and others. Ability to attend work regularly and punctually.Credentials and Experience: A degree or diploma in recreation management or a related field, and a minimum of three years of direct experience; preferably in a municipal environment. An equivalent combination of education and experience may be considered. Emergency First Aid & Level C CPR certificate (or the ability to attain within 6-months of hire). Satisfactory Criminal Record Check and Child Abuse Registration Check. Valid Province of Manitoba driver’s class five (5) license.Working Conditions and Physical Demands:  Work requires frequent climbing, kneeling, crouching, reaching, standing, walking, pulling, lifting, and grasping,  Work requires lifting and/or moving up to 25 pounds, occasionally,  Vocal communication is required for expressing or exchanging ideas by means of the spoken word,  Subject to inside and outside environmental conditions, extreme cold, extreme heat, and noise.  Use of a personal vehicle will be required for this position.Job Type: Full-timeSalary: $53,313.00-$64,857.00 per yearBenefits:

• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Vision care

Schedule:

• Evenings
• Monday to Friday
• Weekend availability

COVID-19 considerations:The RM follows provincial recommendations as they pertain to COVID-19Application question(s):

• If successful, are you willing to provide the RM with a satisfactory Criminal Record Check and Child Abuse Registry Check

Education:

• Bachelors Degree (preferred)

Experience:

• recreation management: 3 years (preferred)

Licence/Certification:

• Class 5 Licence (preferred)

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