Branch Administrator - Jobs in Edmonton, AB

Job Description

Job InformationJob Requisition ID: 29186Ministry: EnergyLocation: EdmontonFull or Part-Time: Full TimeHours of Work: 36.25 hours per weekRegular/Temporary: RegularScope: Open CompetitionClosing Date: July 4, 2022Classification: Administrative Support 5About UsThe Resource Development Policy Branch plays a critical role in supporting the Ministry’s key priorities related to legislation and regulatory policy supporting primary production and transportation of oil, gas, oil sands, and mineral resources, along with carbon capture, utilization and storage policy development and implementation.RoleAre you a driven and self-motivated administrative professional Do you pride yourself on your exceptional organization, verbal and communication skills Are you proactive in ensuring meticulous attention to detail and strengthening collaboration skills Your planning and organizational skills enable you to coordinate meetings, prepare agendas and minutes, and follow up on resulting action items. If this sounds like you, then the Branch Administrator position may be the opportunity for you!The Branch Administrator provides administrative and logistics services in support to the Executive Director and to the Resource Development Policy Branch activities and decision-making processes. In addition, the Branch Administrator acts on behalf of the Executive Director to facilitate effective communications within the branch/division/department and with external departments, clients, and delivery partners.Responsibilities include:

• Supporting the Executive Director in areas such as calendar management, meeting cadences and minutes, coordinating action requests/briefings
• FTE and position management including organization chart updates
• Liaising with management and Human Resources (HR) as the 1GX Work Place Administrator (WPA), to ensure consistency in HR processes
• Leading onboarding/offboarding activities with hiring supervisor/manager including BERNIE support
• Support for branch budget, monthly forecasts, invoice payment, expense tracking and reconciliation, contract administration, PR’s and PO’s
• Maintains the Executive Directors filing system according to professional standards for creation through to archives or destruction of files, and coordinates responses to FOIP requests on behalf of the branch
• High school diploma and three years of related experience.

QualificationsAssets:

• Supporting operations, executive director office, and management
• Experience with SAP (1GX) administrative roles or comparable business process management software
• Experience with coordinating and prioritizing action requests or highly-urgent requests
• Financial administration experience, including forecasting and budgeting experience, and contract administration experience
• HR assistance including position and organizational charts, recruitment and on/off boarding, 1GX HCM, and BERNIE support

APS CompetenciesCompetencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.This link will assist you with understanding competencies:If you haven’t included competency information in the “Role” section, you can include the critical competencies with examples of how they relate to the role being recruited to in this section; below is a list of the APS Competencies to assist you:

• Agility
• Drive for Results
• Build Collaborative Environments
• Systems Thinking
• Creative Problem Solving

Salary$1,861.71 to $2,279.37 biweekly ($48,590.63 to $59,491.55 annually)NotesHours of Work:

• 36.25 hours per week (full time)

Term of Employment:

• This position is a permanent, full-time position.

Location:

• 9945 108 Street NW Edmonton, Alberta, T5K 2G6

Other information:

• Please outline how your experience as it relates to the qualifications in detail in your cover letter.

Optional: Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service –
• Public Service Pension Plan (PSPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
• Research Alberta Public Service Careers tool –

How To ApplyIf you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs atApplicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.Resources for applicants:It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)Closing StatementThis competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.We thank all applicants for their interest. All applications will be reviewed to determine which candidates qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Christie-Anne Silverthorn at Christie-Anne.Silverthorn@gov.ab.ca.If this competition is closed as per the closing date noted above, please continue to checkQuick Apply

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