Compliance Coordination Lead - Jobs in Edmonton, AB

Job Description

Maintenance DivisionCompetition No. - S100347647D2Posting Date - Aug 11, 2022Closing Date - Aug 18, 2022Position Type - Full Time - Operating FundedSalary Range - $67,057 to $92,809 per yearGrade - 10Hours - 40This competition is restricted to internal applicants of the University of Alberta. Please indicate your internal status using the "Advertisement" drop down menu when applying.This position has a term length of two years. This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.This position is a part of the Non-Academic Staff Association (NASA).Location - Work primarily takes place at North Campus EdmontonWorking for the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.Department:Facilities and Operations is a diverse portfolio responsible for a range of essential services and work across our five campuses. From managing capital construction and renovations, providing utilities and energy management, to delivering student and campus services, Facilities and Operations works behind the scenes to make the university a great place to study, learn, and work.Trades, Infrastructure and Maintenance (TIM), wherein this position resides, is located within the Asset Management and Operations unit. TIM is responsible for the safe and efficient delivery of maintenance services that support the building infrastructure system operations through the use of trade workers and leaders.Position SummaryReporting directly to the Operational Excellence Manager, The Compliance Coordinator Lead (Supplies & Services) is a key member of the quality management team. The Compliance Coordination Lead is responsible for executing process development and training for Trades Infrastructure & Maintenance (TIM) team members on new and existing business processes. This role seeks to create unified approaches to internal organizational business structures that will maximize the operational efficiency of a diverse team. Under the direction of the Operational Excellence Manager, the Lead will collaborate with TIM leaders to evaluate and dissect business processes that have been identified as requiring modification or creation. They will have the capability to layout tasks using tools such as the Universal Process Modeling Procedure to develop common understanding around new and existing day-to-day activities across TIM. They will develop necessary training materials and deliver training program presentations aimed at instructing TIM team members using a methodical and appropriately paced change management approach. The Lead will also focus on implementing and facilitating culture building strategies that aim to unite all trades teams on common approaches to areas of the business like the onboarding of new employees or annual policy and guideline reviews. They have no direct reports but it is a highly collaborative role with all TIM leaders and TIM team members. It requires a strong skill set in the leadership elements identified below:

• Safety
• Continuous Improvement
• Teamwork & Leadership
• Adaptability
• Ownership & Accountability
• Planning & Organization
• Analytical Problem Solving
• Enterprise Software

DutiesPlanning and Coordination:

• Works with the manager to establish priorities;
• Engages with TIM stakeholders on specific projects;
• Enlists the assistance of non-TIM F&O stakeholders on projects that reach beyond TIM;
• Gathers evidence to understand and support change definition;
• Develops the new business processes that are specifically used by the architectural, mechanical, and electrical trades teams;
• Refines existing business processes that are specifically used by the architectural, mechanical, and electrical trades teams;
• Employs Universal Process Modeling Procedure (or similar) to develop common understanding around new and existing day-to-day activities across all TIM teams as required to create long lasting procedures and training material;
• Seeks operational efficiencies from all TIM trades groups based on feedback from TIM leaders;
• Works with F&O stakeholders to understand new forthcoming enterprise solutions and assists with change strategy development on behalf of TIM.

Change Management:

• Engages with TIM stakeholders and other F&O stakeholders throughout all stages of business process development;
• Collects feedback that will inform the development process and add to solution focused discussion;
• Prepares end users of business processes with meaningful and timely communications of forthcoming changes for best success while soliciting feedback;
• Executes change management with a logical, preplanned, and paced approach;
• Trains end users of new and refined business processes;
• Performs follow up training refreshers to see process adoption through to a successful end.

Miscellaneous Activities:

• Provides leadership in safety program development;
• Develops, either themselves or in collaboration with hired external consultants, programs that support the TIM Safety Program;
• Collaborates with UA HSE on safety program needs that are within TIM area of responsibility;
• Develops and manages overarching strategic TIM business processes such as:

• employee and supplemental trades contractor onboarding strategies and protocol

• annual policy and guideline review procedures.

• contractor site orientation strategies

• Develops major and minor business processes in conjunction with TIM trades leaders that are specific to individual shops.

Qualifications

• Post-secondary education diploma or degree in a related field is required
• 5+ years of working experience in providing advisory services in the following change enablement areas: change management, stakeholder management, communications, organizational design, leadership development, personnel training, workforce strategies, talent management and culture
• 5+ years of progressively responsible relevant experience in safety management
• 5+ years working knowledge in a maintenance and construction environment
• 2+ years of business flow modeling experience based on training with a recognized modeling methodology such as Universal Process Modeling Procedure
• 2+ years working experience in business plan development
• 2+ years of supervisory experience
• Strong organizational, and critical thinking skills
• Self-starter in plan: definition, scheduling, implementation, training, post training follow up
• Excellent written and verbal communication skills
• Excellent training and presentation skills
• Excellent discussion leading skills
• Effective time management skills
• Certification from a recognized change management training institute would be considered an asset
• Formal training in such areas as: leadership development, change management, stakeholder engagement, communications, personnel training, talent management
• Certified Health and Safety Consultant or Canadian Registered Safety Professionals designation would be considered an asset
• Regulation enforcement experience would be considered an asset
• Proficiency with enterprise solutions employed by the University of Alberta, such as Asset Works, AiM (computerized maintenance management system), Google business suite (Gmail, Drive, Doc’s, Sheets, etc.) and Microsoft office suite (Word, Excel, PowerPoint, etc.).

How to ApplyNote: Online applications are accepted until midnight Mountain Standard Time of the closing date.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Quick Apply

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