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Coordinator, Human Resources - Jobs in Edmonton, AB

Job LocationEdmonton, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Highlights of the jobWe are hiring a one (1) Full Time, Permanent Human Resources Coordinator position in Edmonton, AB!The Human Resources Coordinator is accountable for the daily management of the Human Resources office and providing the HR team a diverse range of administrative support services to the Human Resources department. This includes managing data and documentation pertaining to the HR function.The Human Resources Coordinator is accountable to Senior Manager, Compensation & Analytics and receives direction from the Human Resources leads.What you’d be responsible forHuman Resources Program/Process Support

  • Provides professional, accurate and efficient support to the HR Directors including calendar, correspondence management, and administrative project work
  • Completes electronic filing of employees’ files and Oracle photos upload
  • Manages HR Consulting email inbox and provides administrative support to Labour Relations function
  • Supports Abilities Management, Wellness, and Benefits administrative processes
Administration
  • Participates in department initiatives, administrative and project support
  • Coordinates meetings logistics (scheduling, developing, distributing materials, etc...)
  • Supports mail distribution and employee on-boarding and off-boarding process
  • Orders supply and stationary and ensures all office equipment is in good working condition
  • Maintains department memberships, subscriptions, hardware and software needs and upgrades
  • Completes p-card reconciliations, vendor invoices, purchase order creation and tracking
  • Maintains contact for company-wide initiatives and facilitates various monthly and quarterly reporting
  • Takes minutes/track action items on an as needed basis
Information Management
  • Establishes administrative processes, templates and related document management structures for the Human Resources group
  • Drafts, reviews, prepares and formats documents, correspondence and presentations as required. Proofs all material to ensure it is readable and error free
  • Maintains distribution lists for internal communications including memorandums and team talks
  • Establishes a records structure for the Human Resources group including electronic records on SharePoint and hard copy records
  • Assists Human Resources teams with the Intranet and SharePoint site design and content management while ensuring the appropriate personnel have the proper access
Reporting
  • Compiles information from various groups for regular business reports and coordinates the finalization and posting of the report
  • Runs Oracle reports, analyzes information in excel and formats materials for presentation and / or distribution.
Program Coordination
  • Provides assistance with Milestone Program with annual distribution of eligible Milestone recipients to BU Milestone Coordinators; ensures stock of commemorative gifts inventory and maintains working relationship with the gift vendor
  • Provides coordination support in facilitating hybrid work arrangement for the Human Resources department, which can include maintaining cubicles, office space scheduling, equipment, tracking and posting collaboration tools, tips and resources via the HR SharePoint
Measurement
  • Ensures that work is accurate and timely. Organizes records and on-line materials for ready intuitive reference
Culture
  • Function in a fast-paced environment, think independently and proactively with little supervision in order to problem solve, make decisions and prioritize assignments to ensure all work is completed and deadlines are met, demonstrate a positive, solutions-oriented and easy- to-do-business-with manner of working
As our top candidate, youll show that you can build strong relationships with your coworkers and actively strive to efficiently complete assigned tasks quickly, accurately, and with a high level of quality. Additionally, you have excellent oral and written communication skills as well as a sharp eye for detail. You also have a strong work ethic, high level of initiative, and you take accountability for your work. You focus on continuous improvement, adapting to change and acting with integrity in any situation in which you are placed. You are a collaborative and positive team member. Lastly, to be successful you are continually seeking out and acting on opportunities to improve processes and procedures.What’s required to be successful
  • High school diploma along with office administration training or certification
  • A minimum 5-7 years of office related and progressive experience in an administrative role
  • Strong presentation development skills using PowerPoint
  • Solid writing skills for research and report preparation
  • Advanced technical skills in various Microsoft Office suite, Oracle and SharePoint
  • Proven ability to multi-task, prioritize and complete tasks to meet deadlines
  • Strong attention to detail including exceptional spelling and proofreading skills
  • Maintains tact, discretion and diplomacy at all times
  • Analytical, detailed orientated, flexible, decisive and resourceful
  • Good verbal and written communication skills to work with people at all levels
Other important facts about this jobJurisdiction: PROFHours of work: 8 hours per day, 40 hours per weekLearn Working at EPCOR!Follow us on LinkedIn, Twitter, Glassdoor or Facebook!#LI-TA10Please note the following information:
  • A requirement of working for EPCOR is that you are at least 18 years of age, successfully attained a high school diploma (GED, or equivalent level of secondary education) and legally entitled to work in Canada. (A copy of a valid work permit may be required.)
  • If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks is required. Some EPCOR positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.
  • A technical/practical assessment may be administered during the selection process and this exercise will be used as a part of the selection criterion.
  • To meet the physical demands required of some positions, candidates must be in good physical condition and willing to work in all weather conditions. Clearance on pre-placement medical and drug and alcohol testing may be required.
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