Dean’s Office Assistant - Jobs in Edmonton, AB

Job Description

The School of Skilled Trades is looking for an energetic, positive, and detail-oriented individual to join the team supporting the Dean’s office on a full-time basis. This position will provide high level executive, administrative and analytical support to the Office of the Dean to achieve goals as outlined in NAIT’s and the School’s strategic plans in alignment with NAIT’s Vision, Promises and Values. As a partner in supporting the school’s plans and strategies, the scope of your work includes proactively acting on assigned projects, coordinating events, researching and maintaining important external contacts for the Dean and Associate Deans. This position will also coordinate the Dean and Associate Dean’s schedules, travel and information flow to assure effective communications both within NAIT and externally.In support of achieving our vision, your role is critical in ensuring that we are providing transparent, reliable leadership and communication, that we celebrate our efforts through a fun and social staff atmosphere and that we create an overwhelming sense of pride in our unique educational offerings. If you can picture yourself contributing to this exciting work, we want you on our team!Key Responsibilities:

• Manages external relation priorities; supports relationship management on behalf of and with the Dean; coordinates with Advancement on key contacts.
• Interfaces with both internal and external stakeholders on a regular basis, often independently, to support School Administrative Leadership Team success.
• Develops and briefs the Dean and Associate Dean Academic on events and meetings; coordinates and organizes their commitments by ensuring his calendar is reviewed in advance and then proactively coordinates the development of information to meet the requirements of meetings; prepares agendas, itineraries, meeting notices and related materials using own judgment and initiative; ensures deadlines are met and agenda items brought forward.
• Performs executive level administrative functions in support of the Dean and Associate Dean Academic; assures that all travel expenses are accurate and complete and submits for approval and reimbursement.
• Develops key reports & communications on behalf of the Dean’s office; tracks, coordinates and develops key reports including Provost reports, Board of Governors’ report, external stakeholder reports, accreditation reports, etc.
• Assist in the coordination school wide professional development, engagement, and recognition events.
• Engage with NAIT’s social media committee on behalf of the school

Competencies:In addition to traditional executive assistant competencies, knowledge, skills, abilities and key competencies critical to this role will include

• Anticipating and balancing the needs of multiple stakeholders
• Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
• Relating openly and comfortably with diverse groups of people
• Operating effectively, even when things are uncertain, or the way forward is not clear
• Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses

Qualifications:

• Certificate in a related field, Diploma preferred
• 5 years progressively responsible administrative level experience
• An equivalent combination of education and experience may be considered

Remuneration: $1,957.47 – 2,557.12 Biweekly plus a comprehensive benefits package. (Classification – Administrative Support VI / ASVI)This position is covered by the AUPE (Alberta Union of Provincial Employees) Collective Agreement.Please submit a resume and Cover Letter to be considered for this opportunity. Apply online today at nait.ca/careersAbout NAITAt NAIT, people matter.We’re proud to have been named one of Alberta’s Top Employers for 11 consecutive years. Developing an engaging, supportive and rewarding work culture is something we take seriously. We know that people are our biggest asset – they are what makes NAIT a great place to work.At NAIT, you are part of a community that makes a difference in the lives of students, staff and industry clients and partners. The NAIT culture reflects our shared values of respect, collaboration, celebration, creativity and accountability. We are committed to equity, diversity and inclusion and are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada.What we offerWe’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition and work-life balance.NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.Employees also have access to excellent vacation time, paid time off between Christmas and New Years, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.Health and safetyNAIT continues to encourage everyone coming to our campuses to be fully vaccinated against COVID-19 and to get their booster shots as soon as they are eligible. Vaccination against COVID-19 remains the best way to prevent severe illness and death, and third doses can boost immunity to improve protection and limit spread.Additional requirementsApplicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)www.alberta.ca/iqas-contact.aspx.AccommodationsNAIT is an inclusive employer and strives to hire a diverse workforce. If you are contacted by us regarding a job opportunity, please don’t hesitate to advise if you require any accommodation during the selection process. Please contact us via email at careers@nait.ca.We thank you for your application however only those selected for an interview will be contacted.Quick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job

Stay Connected