Events Administrator - Jobs in Edmonton, AB

Job Description

PositionEvents AdministratorLocationCalgary AB or Edmonton ABTypeFull Time - Contract until the end of March 2023About UsBreak Barriers. Employ Change.Prospect helps people get jobs. We’re a not-for-profit and registered charity, so while the bottom line can’t be ignored, it’s not our priority. Clients are.We welcome anyone who is looking for a better life through employment. We work with candidates who have degrees; we also work with people who are experiencing homelessness or experiencing a mental health condition or challenge. We can help upgrade clients skills; we can also work with an employer to help them understand a disability. Above all, we’re creative and resourceful.Recognizing that not everyone learns in the same way, our methods include art and the great Alberta outdoors as tools. We help young and old, people changing industries, recent immigrants, veterans, people with disabilities, and everyday Albertans who feel that the job search process has become daunting. If that sounds good to you, let’s get to work!What will you doYou’ll be joining Prospect – one of Alberta’s most innovative not-for-profits, contributing to the betterment of life and the furthering of a more diverse and inclusive society. If you’re administratively adept and love planning events while maintaining a warm and friendly persona, keep reading!Duties include:

• Full cycle coordination of event planning and support including:
  • Managing within a pre-determined budget
  • Collaborating with the team to understand and achieve the desired outcomes of the event
  • Vendor research, contract negotiation and booking
  • Planning and confirming overall event layouts
  • Coordinating catering and event entertainment/speakers
  • Working with MarComs to get invitations and materials created
  • Managing invitation lists and keeping up to date spreadsheets
  • Send out mass invites
  • Input data into Salesforce
  • Support with attendee questions
  • In-person support to handle logistics at events
  • Overseeing technical requirements at events
  • Coordination of photographer
  • Determination of on-site staffing or volunteer requirements
  • Ensuring events are Prospect branded and all accessibility needs are met
  • Working with Facilities staff when events are held on site
  • Reaching out to attendees after event completion to conduct impact surveys
  • Working with Workforce Advisors on any ancillary tasks related to events
  • Some travel is required for the role

What does it take to do this job

• 2+ years of event coordination and administration
• Strong problem-solving skills
• Solid interpersonal and client service skills with the ability to work effectively with a variety of stakeholders including clients, funders, and staff
• Strong Teamwork and collaboration skills
• Superior time management skills
• High degree of initiative and ability to work independently with minimal supervision
• Administration skills for events and reporting
• Intermediate to Advanced skill level in Microsoft Office
• Strong verbal and written communication skills

Further Notes

• All employees must pass a criminal background check
• Successful candidate to have a valid class 5 drivers license
• All employees must be flexible to work on-site as well as remotely, based position and program requirements
• Prospect has a comprehensive onboarding program and supports professional development goals

Prospect strongly believes in its five brand pillars and is looking for great candidates who share the same beliefs:EnthusiasticProspect approaches every opportunity with enthusiasm. We drive change with energy, optimism, and commitment. Anyone who walks through our doors can feel the positive energy.ProfessionalIn every facet of our work, our actions show a commitment to professional management and service delivery. Prospect is accountable, ethical, and honest.InnovativeProspect creates change by envisioning the end game and creating the means to realize it. We believe asking “why not” aids progress. Solutions are created when we think beyond traditional boundaries.InclusiveProspect is driven to achieve equal access for all to opportunities and resources. We strive to create a fair, healthy and high-performing environment where everyone is respected, encouraged and motivated, and their contributions help Prospect attain its goals.CollaborativeProspect seeks different perspectives. All parties must be engaged, including for-profit, not-for-profit, funders and government. Only by understanding all points of view can we create inclusive workplacesQuick Apply

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