Executive Assistant - Jobs in Edmonton, AB

Job Description

Executive AssistantPulseMedica is searching for an Executive Assistant to join our world-class team. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Team (CEO, COO and CTO). The Executive Assistant will also serve as a liaison to the board of directors and senior management teams, organize and coordinate executive outreach and external relations efforts, and oversee special projects.The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.About UsPulseMedica is a fast growing ophthalmic medical device company that is determined to reduce ophthalmic disease and disability by offering novel treatment options. We are developing a state-of-the-art machine learning enabled medical device platform to treat eye conditions. Our vision is to revolutionize ophthalmic treatments to provide patients with exceptional outcomes and, ultimately, change the world by preventing blindness resulting from eye diseases.In 2020, PulseMedica graduated from one of the most successful technology and business accelerator programs in North America called Creative Destruction Labs (CDL). This experience has solidified PulseMedica’s determination to become a billion-dollar firm. We recently recruited world-renowned medical advisors and a board of directors who put us on the world stage.Our focus is now on developing a real-time eye imaging and high precision laser surgery platform, and we’re looking for exceptional individuals to join us and be part of making our vision a reality.The OpportunityThe Executive Assistants role provides a unique opportunity to work with a group of talented and energetic people and to actively contribute towards the company’s continued success. The successful candidate will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.The person will be responsible for:

• Completing a broad variety of administrative tasks for the CEO, CTO and COO including: managing multiple active calendars of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Planning, coordinating and ensuring that the Executive Teams schedule is followed and respected. Providing a gatekeeper and gateway role, creating win-win situations for direct access to the Executive Teams time and office.
• Communicating directly, and on behalf of the Executive Team, with Board members, and others, on matters related to Executive Teams programmatic initiatives.
• Researching, prioritizing, and following up on incoming issues and concerns, including those of a sensitive or confidential nature. Determining appropriate course of action, referral, or response.
• Providing a bridge for smooth communication between the Executive Team and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Working closely and effectively with the Executive Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acting as a barometer, having a sense for the issues taking place in the environment and keeping the Executive Team updated.
• Managing a variety of special projects for the Executive Team, some of which may have organizational impact.
• Successfully completing critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive Teams ability to effectively lead the company.
• Prioritizing conflicting needs; handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures.

Qualifications

• 5+ years of experience supporting C-Level Executives, preferably in a start-up environment.

What you bring

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficiency with Microsoft Office Suite, Google G-Suite and other related software.

Anticipated Start Date: As soon as a suitable candidate is found.Duration: Full time Permanent (40 hours per week).Salary: Commensurate to experience and qualifications.Location: Edmonton, Alberta.What you can expect from PulseMedica:

• Competitive compensation and an attractive group benefits plan.
• A unique opportunity to build, grow, and be part of a team that is going to revolutionize a multi-billion dollar industry.
• Dedication to our employees workplace experience! We recently received the Great Place to Work Canada certification
• Monthly team events including competitive skribbl, trivia, arcade competitions etc.

We believe that diverse teams perform better and that fostering an inclusive work environment is a key part of growing a successful team. We welcome people of diverse backgrounds, experiences, and perspectives to apply for this position.Job Types: Full-time, PermanentSalary: $65,000.00-$80,000.00 per yearBenefits:

• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• On-site gym
• Paid time off
• Stock options
• Vision care
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Edmonton, AB: reliably commute or plan to relocate before starting work (required)

Experience:

• Executive Assistance: 5 years (required)

Work Location: Hybrid remote in Edmonton, ABQuick Apply

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