FIELD DOCUMENT CONTROL LEAD - Jobs in Edmonton, AB

Job Description

Job Description and QualificationsAir Products Canada Ltd., a wholly owned subsidiary of Air Products and Chemicals Inc., has manufacturing and distribution operations in Quebec, Ontario, and Alberta. Air Products core industrial gas business provides atmospheric and process gases serving a variety of customers in 50+ countries, including refining, chemical, gasification, metals, electronics, manufacturing, food and beverage, welding, and healthcare.Air Products and Chemicals, Inc., has an immediate opening for a Field Document Control Lead in the Edmonton (Alberta) region. With the growing complexity of the projects, explosion of data, and emerging of information technologies (IT), the document management principal support team has evolved from an administrative role to a focused directive requiring dedicated professionals. Individuals who have in-depth knowledge of the business cycle, importance of data flow, and technology requirements are critical to our success!One of the key enablers to our business growth is data-centric and document management with focuses on lifecycle data integrity and digitization to improve the execution capabilities of Air Products mega projects. A critical goal is to increase the Companys internal EPC execution efficiency by growing the organizations document controller capabilities and driving the full integration of document flow across functional organization. Air Products has a Build, Own, and Operate business model, from developing product lines, through EPC and Operations. The incumbent is charged with supporting the Field Document Control activities as identified to facilitate the Construction and turnover efforts.The roles objective is to manage, and ensure, accurate execution of all field document control activities as defined and within the established time frames. It is imperative to ensure the work processes established by the global document management team are followed and the regional requirements are met.The candidate must have shown experience in document management systems and technology applications that are broadly embraced by the project delivery organization. The candidate should have experience with in-depth knowledge of typical document management system workflow and be able to supervisor or direct other field document controllers on the project. They will work closely with the Lead Document controller for the Project and the entire Construction Team, to implement a robust work process, and drive efficiencies of the field document control team to implement established objectives.Principal Responsibilities:

• Develop and implement the field document management requirements to support the Construction efforts and in the established time frames.
• Become involved in day-to-day operations of the Project Construction Site team and keep the team informed of the document status, exceptions, and expediting requirements.
• Become proficient with all Project EDMS related processes/procedures and provide training/knowledge transfer to the Construction Site team including other levels of Document Control personnel. Ensure established processes and procedures are trained on, implemented, and followed through to completion.
• Develop the Field Document Management Execution Plan.
• Establish and maintain the Master Document Register in agreement with the Project team.
• Ensure that controlled copies of the latest approved documents and drawings are managed in accordance with the established procedure and distributed internally and externally (Clients and Suppliers).
• General knowledge of RFI’s and their process.
• Establish and maintain a site distribution matrix.
• Process Contractor, Subcontractor & Fabricator Submittals and ensuring they are reviewed and returned in a timely manner. (Procedures, Safety Plans, ITPs, QA/QC Documentation, Drawings, and Datasheets.
• Use the established EDMS to build Construction Work Packages, and revision management of those packages, being issued to the awarded Contractors & Subcontractors.
• Will be the Primary Source Solution for the Construction Team regarding EMDS questions and training as well as supporting their needs:
• OpenText training
• Issue Site generated results like Execution Plans, Quality Plan, etc.
• Work with the QA/QC Department for issuing their results and facilitating their planned audits.
• Processing and distributing field sketches and red-lines.
• Running and distributing reports on a weekly basis.
• Establish and maintain the Master Document Register in agreement with the Project team.
• Responsible for processing and distributing revised Engineering & Vendor documentation as received.
• Electronically maintain master set of client, project, and site specifications, and hard-copies as needed.
• Interface and report back to the with the overall Document Control Lead for the Project.
• This is a 100% on site location position. Due to the nature of this role, daily attendance is essential, therefore “Work from Home” opportunities will be limited, and only upon approval by Construction Team and Functional Manager.

Critical Competencies:

• Knowledge of field document control work processes in the project execution and operations handover.
• Strong working knowledge of EMDS & other applications used on large projects, e.g., Documentum, Coreworx, OpenText, Aconex, Microsoft suite, Bluebeam, Adobe Acrobat, CAD Viewer, Visio, etc.
• Effective communication skills (written and verbal)
• Strong facilitative skills, including presenting to cross cultures and geographies.
• Thrives in a fast paced environment.
• Detailed understanding of technical and commercial document control management process.
• Critically evaluate information gathered from multiple sources and reconcile conflicts.
• Ability to analyze priorities and delegate tasks to meet critical deadlines.

Qualifications/Requirements:

• Associate Degree or High School Diploma
• A minimum if 5 years of relevant professional experience
• Experience in leading the document control effort
• Preferred, experience in implementing construction projects using field document management processes
• A minimum of 2 years’ experience in a supervisory position and leading others
• Able and willing to travel up to 20%

At Air Products, we work in an environment where diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.Air Products offers a comprehensive benefits package including paid holidays/vacation, affordable medical, dental, life insurance and retirement plansWe thank all applicants in advance for their interest; however, only those applicants who are being considered for an interview, or are currently employed by Air Products, will be contacted.Due to Canadian Immigration regulations, we are only able to consider applications from Canadian citizens or other individuals legally entitled to work in Canada.Req No.41418BREmployment StatusFull TimeOrganizationGlobal Engrg Mfg Technology & EquipmentBusiness Sector / DivisionGlobal Engineering Procurement & Quality CIRegionNorth AmericaCountryCanadaQuick Apply

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