Intake Coordinator Summer Student - Indigenous Peoples Summer Student Opportunity - Jobs in Edmonton, AB

Job Description

Intake Coordinator Summer Student - Indigenous Peoples Summer Student Opportunity 4 monthsJob Number: 461661 temporary full-time position for 4 months intended specifically for students currently enrolled in an administrative or business administration post-secondary certificate, diploma, or degree program, commencing in May 2023The City of Edmonton is searching for a highly-motivated, enthusiastic, and reliable candidate to join the Corporate Access and Privacy Office this summer.In this role, you will learn about the provincial Freedom of Information and Protection of Privacy Act (FOIP Act) and how it supports citizens in accessing information in order to understand how decisions are made about their community. This will include communicating with citizens about their FOIP requests, drafting correspondence, processing fees, and searching for and handling records containing sensitive information.As an Intake Coordinator, you will further develop your organizational, analytical and written and verbal communication skills when dealing with the public and varying levels of City employees and other governments. This is an exciting opportunity (or as we like to say, it’s Fun with FOIP) to support the access and privacy field, which is an important right valued by the City.Note: This position will be working on-site at the Churchill Building (downtown Edmonton near City Hall).Responsibilities Include:

• Be the first point of contact for the Corporate Access and Privacy Office
• Liaise and communicate with internal and external stakeholders by telephone, email and other correspondence including email
• Receive incoming hard copy mail from the general public, City staff, and other government bodies and redistribute as applicable
• Manage the office’s dedicated email inbox and general telephone line
• Review, open and close requests in our case management system and ensure electronic folders are complete when closing files
• Request records for fire investigations and incident report requests
• Request files from the Corporate Records Centre when required
• Manage and maintain tracking spreadsheets for requests
• Draft and send correspondence for requests files upon request
• Process fee payments for FOIP requests including fee refunds
• Exercise discretion when prioritizing time sensitive information
• Provide administrative support to team members including scanning, photocopying, printing, and mailing
• Manage office supplies inventory and orders

Qualifications:

• Currently enrolled in an administrative or business administration post-secondary certificate, diploma, or degree program
• Demonstrated ability using Google workspace applications (Gmail, Google Docs, Google Spreadsheets, Calendar, Google Drive, etc.)
• Proficient typing and data entry skills
• Effective verbal and written communication skills and ability to maintain strong working relationships
• Demonstrated ability to take direction from and provide support to various City staff
• Demonstrated ability to multitask with attention to detail
• Ability to thoroughly and accurately create and maintain detailed electronic records
• Excellent time management and organizational skills, including the ability to prioritize work tasks and make independent decisions related to task management and calendar requests
• Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position, there may be a cost associated with this requirement
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture

NOTE: Hired candidates must meet the eligibility requirements

• Currently enrolled and returning to school or a post-secondary institution in the fall of 2023
• Applicants must be Metis, First Nation or Inuit

• Please note, as part of your application, we ask that you attach an unofficial transcript or an enrollment verification letter (indicating you are enrolled in a related post-secondary degree program). Talent sourced through this process may be considered for similar opportunities within the City.

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3ye6wb5The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected]Hours of Work: 40 hours per week, Monday - FridayThe weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.Salary: $17.505 (Hourly)Talent Diversity Consultant: JY/RAClassification Title: Student AdministrativePosting Date: Mar 17, 2023Closing Date: Apr 2, 2023 11:59:00 PM (MDT)Number of Openings (up to): 1 - Temporary Full-timeUnion : CSU 52Department: Office of the City ClerkWork Location(s): Churchill Building, 2nd Floor, 10019-103 Avenue Edmonton T5J 0G9Quick Apply

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