Medical Education Program Administrator - Jobs in Edmonton, AB

Job Description

MED PsychiatryCompetition No. - S106050805Posting Date - Mar 29, 2023Closing Date - Apr 10, 2023Position Type - Full Time - Operating FundedSalary Range - $51,055 to $69,342 per yearGrade - 08Hours - 35.00This position is a part of the Non-Academic Staff Association (NASA).This position offers a comprehensive benefits package which can be viewed on our Benefits Overview page.Location: Work primarily located at North Campus, Edmonton.Working for the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.Department/Faculty SummaryPsychiatry is a department in the Faculty of Medicine & Dentistry at the University of Alberta. Our department couples basic science with clinical research to promote world-class investigations on issues relevant to mental health.We have an active training program for psychiatry residents, with input from psychiatrists and other mental-health professionals from the University of Alberta Hospital, Grey Nuns Community Hospital, Royal Alexandra Hospital, Misericordia Hospital and Alberta Hospital Edmonton. We also offer separate MSc and PhD programs for graduate students (there are also available to psychiatry residents).The Department also has a diverse group of outstanding scientists who are internationally recognized. These scientists are carrying out some of the leading-edge research in neuropsychiatry, mood and anxiety disorders, and schizophrenia.Position SummaryThis position reports to the Medical Education Team Lead. It provides administrative support to Program Director, Associate Program Director, Coordinator of Psychotherapy Training and Local Examinations Coordinator to administer the Psychiatry Residency Training Program.Duties

• Maintain active resident, educational, and administrative files, as well as archival files
• Coordination of CaAMS recruitment process including accessing and local set up of web-based application system, initial review and summarization of application files, solicitation of interviewers, arrangement of interview and orientation schedules, recruitment of resident interviewers and assistants, arrangement of rooms, catering, collation of rank list, preparation of comprehensive information packages
• Coordinate Royal College style long case exams by soliciting examiners, distribution of schedules, coordination of venue set·up, photocopying, distribution of grades, maintains exam dossier for each resident
• Plan and organize retreats, workshops and guest speakers including invitations to speakers and/or attendees, advertising, registrations, arrangement of venue, catering, related correspondence, reimbursements/honorariums, and feedback
• Distribute monthly/biweekly or end of rotation in-training evaluations to preceptors, and corresponding rotation evaluations to residents through One45 software
• Reviews the Psychiatry Residents travel, hosting and expense reimbursement claims for completeness and accuracy and enters into PeopleSoft

Minimum Qualifications

• Undergraduate degree, a combination of education and experience will be considered
• Minimum 3 years of progressive administrative experience required
• Computer proficiency in a Windows environment using MS Office as well as Google Suite required
• Strong communication skills and attention to detail required
• Excellent communication and interpersonal skills coupled with problem-solving skills; effective working
• Independently or cooperatively as a team member
• Initiative, intuition, and creativity
• Adaptability to changing environment; flexibility to accommodate varying work-day demands
• High level of tact and discretion; maintain and ensure absolute confidentiality

Preferred Qualifications

• The University of Alberta, College of Health Sciences experience preferred
• Understanding of University of Alberta, Alberta Health Services policies and procedures preferred

How to ApplyNote: Online applications are accepted until midnight Mountain Standard Time of the closing date.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Quick Apply

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