Office Administrator - Jobs in Edmonton, AB

Job Description

Position: Office AdministratorAbout the CoalitionThe Edmonton Multicultural Coalition Association (EMCA) is a not-for-profit organization of Edmontons culturally and linguistically diverse ethno-cultural communities. It uses a Community Animator model to support members of ethno-cultural communities in achieving equitable access to opportunities and resources, facilitating their integration into their new homeland, and improving their quality of life. Through the model, the Coalition supports key leaders from various ethno-cultural communities who work to strengthen the capacities of individuals, organizations and, more broadly, the ethno-cultural communities.We take an intercultural approach in carrying out our mission to Foster greater and reciprocal social integration among all Edmontonians through positive social interactions and mutual transformation . Consistent with our intercultural approach increasingly, the Coalition also fosters collaborations between ethno-cultural communities and explores opportunities to work with members of Indigenous and mainstream communities.Ø Scope of the Position The Office Administrator position is primarily responsible for providing the clerical and operational support necessary for the effective administrative operation of the Coalition. In essence, s/he will coordinate and is responsible for the administrative operations of the Coalition.Ø Duties and ResponsibilitiesThe Office Administrator position involves the following responsibilities:Manage Administrative/Clerical and Operational Duties· Execute administrative duties including: arrangement of meetings and recording of minutes; management of paperwork, files, and records; entry and handling of data; use of databases and spreadsheets; creation of documents; and ordering and administration of office supplies and promotional items, maintain members/volunteers database, oversee financial records, filing, etc.; create a filing system, both paper and online on Synced Tool· Mail pick-up and delivery, deposit cheques to bank, Invoice expenses and cheque disbursement for the Coalition· Answer and/or direct phone calls and emails· Manage and update the Coalitions social media handle - website, Facebook page, Eventbrite, YouTube channel and create others as need be; create relevant posts and information on the above sites; Edit recorded videos from events· Develop content for promotion: email and poster· Strong organizational and time management skills· Well organized and a self-starter· Ability to work collaboratively and independently· Strong interpersonal skills, professional, friendly, and enthusiastic personality· Participate in strategic planning and goal development within the department· Provide administrative support to the Executive Director and other staff membersThe Executive Director may assign other duties and responsibilities as the need arises.Ø Terms and Conditions· Position is .4 FTE (14 hours/week; 2 days)· Normal working hours are 9 am – 5 pm, although there is some flexibility in this· This contract position runs till the end of December 2022· The position may be extended on availability of funds· Remuneration: $21/hour· The Office Administrator reports to the Executive DirectorØ Qualifications· Experience in business administration, project management, or related field· Data processing and reporting skills an asset· Excellent computer skills in Microsoft Office (Word, Excel and PowerPoint), Office publisher, database management, Outlook, and social media applications· Experience working in a multicultural environment an asset· Excellent oral and written communication skillsØ Key Competencies· Intercultural sensitivity, flexibility and an understanding or appreciation of the complex dynamics of emerging immigrant and refugee communities· Intercultural communication and interpersonal skills· Strong organizational & time management skills with the ability to multi-task· Problem-solving skills and ability to work effectively in a team environment· Detail-oriented with strong client service skills· Team player and quick learner who focuses on high productivity and results· Professional, friendly, and enthusiastic personality· The ability to work collaboratively as well as independentlyØ Benefits & Recognition· A great opportunity to build career experience in various areas, including program development, community well-being, facilitating workshops and meetings, and public speaking.· An opportunity to build strong relationships within the multicultural community and gain valuable communication and teamwork skills and experience.· Opportunities for training and work mentorship· Opportunity to work with a very friendly, energetic and dynamic teamØ Application Process· Submit your resume by noon, Friday, Feb 04, 2022· Open to Canadian Citizens and PR cardholders only.· Only selected candidates will be contacted.· No phone callsReference ID: Office AdministratorContract length: 11 monthsPart-time hours: 14 per weekApplication Deadline: 2022-02-04Expected Start Date: 2022-02-15Job Types: Part-time, Fixed term contractSalary: $294.00 per weekBenefits:

• Casual dress
• Company pension
• Flexible schedule
• On-site parking
• Work from home

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

COVID-19 considerations:Submit proof of vaccination. Wear Mask when required.Education:

• Bachelors Degree (preferred)

Experience:

• Office: 4 years (preferred)

Work remotely:

• Temporarily due to COVID-19

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