OSEC and Administrative Assistant - Jobs in Edmonton, AB

Job Description

OSEC and Administrative Assistant - ( 220003N9 )DescriptionGrounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We are a place to apply your passion and collaborate with top environment talent on work that’s critical to our clients and the communities they support. Join a team that has the environment down to a science.We put people firstPeople are the heart of our business and they give our work purpose. At Stantec, your career opportunities are endless. We are strong believers in supporting your career growth and can help open the doors to new and exciting roles and experiences. We challenge you to be your best self and can help find the right role that suits your unique skills. We offer technical learning, professional development opportunities and amazing on the job experiences.We do what is rightOur clients and are projects are the foundation of our business. We strive for the highest quality of work but never waiver when it comes to our ethics and integrity. We foster a culture of inclusion, diversity and respect; we believe we are all equal while celebrating our differences.We are driven to achieveStantec works on a wide range of projects in a variety of sectors, many of which are experiencing exciting changes. We embrace these changes and encourage innovation and creativity in how we approach the solutions. We are always trying to do better and challenge our employees to do the same.We are better togetherAt Stantec we foster strong relationships not only with our clients but also with our internal teams. We work collaboratively within and across teams to achieve a common goal and believe that every person contributes to our success. Come join a dynamic and exciting team who will help you realize your true potential.Your OpportunityStantec’s Alberta Environmental Services group is currently seeking an Office Safety and Environment Coordinator and Administrative Assistant to join our team in Edmonton. This is a great opportunity for a professional who has limited experience and is ready to learn and expand their knowledge and abilities. The person will take pride in meaningful and impactful work and helps support leadership in our Environmental Services group throughout Alberta. The successful candidate will support leadership-level and other staff in multiple capacities, including Health and Safety, document formatting, timecards, expenses, and travel while always maintaining confidentiality and strict ethical standards. The successful candidate will also engage with other staff within the Business Center, as required.Your Key Responsibilities

• Maintain a secure filing system containing the forms, reports, and training records required by the HSSE Program
• Act as a local resource for the HSSE Program, employee comments, concerns and suggestions
• Help project managers, supervisors, and others obtain appropriate safety and environment equipment for employees working on their projects.
• Conduct HSSE Program orientation for new employees.
• Post and distribute HSSE Program documents such as policies, rules, practices, procedures, and forms.
• Help supervisors and project managers prepare and file incident reports and conduct investigations.
• Support efforts to track Stantec’s eco-footprint by providing information on resource management at an office level.
• Communicate HSSE initiatives and support messaging in their area of responsibility.
• Participate in regional OSEC conference calls.
• Assist in worksite inspections as required.
• Coordinate HSSE training as identified by HSSE Program requirements and hazard assessment.
• Support the Environmental Services team in processing and managing travel, expenses, and timecards
• Assist local Business Center (BC) staff with timecard administration
• Attend monthly meetings and take minutes, ensuring they are distributed to the appropriate staff
• Support and process requests from Environmental Services staff to attend conferences and training, ensuring they are approved, recorded, and tracked
• Book and manage internal meetings
• Work with local staff for document formatting
• Works with documentation team on printing large deliverables as required
• Records management including paper and electronic filing, archiving and retrieval of documents
• Assist with Edmonton office events planning and implementation
• Other duties as assigned

QualificationsYour Capabilities and Credentials

• Proficient user of MS Office including Excel, Word, PowerPoint, Outlook, and OneDrive
• Proficient user of Adobe Acrobat Professional
• Proficiency with SharePoint and Oracle Applications is an asset
• Demonstrated writing skills, along with solid verbal communication
• Proven high attention to detail
• Capable of working in a fast-paced, high demand environment
• Demonstrated organizational skills with an ability to prioritize work
• Proven critical thinking and problem-solving skills
• Interest in Health and Safety

Education and Experience

• Post-secondary education relating to Business or Business Administration
• Minimum of 3 years’ experience in a similar role

Typical office environment working with computers and remaining sedentary for long periods of time. Occasional field work may include exposure to the elements including inclement weather. Ability to lift and move items and equipment up to 50 lbs.This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.Stantec is a place where the best and brightest come to build on each others’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.Primary Location : Canada-Alberta-EdmontonJob : Administrative SupportOrganization : BC-1235 Environmental Services-CA AlbertaEmployee Status : RegularJob Level : Entry LevelTravel : NoSchedule : Full-timeJob Posting : Oct 24, 2022, 9:24:04 AMReq ID: 220003N9Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected VeteransQuick Apply

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