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Program Administrator - Jobs in Edmonton, AB

NAIT
Job LocationEdmonton, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careersPlease note: This is a temporary opportunity with an anticipated end date of May 31, 2023.The Operations Team in the Corporate and Continuing Education department is seeking two full-time Program Administrators to provide coordination and support ensuring the successful delivery of courses and programs offered throughout the department. The main functions will relate to supporting operations processes within a team using cross-functional and centralized approaches. As successful candidates, you will be confident in working independently and interacting with a variety of clients, staff, and other stakeholders. You will exercise good judgment, have the ability to adapt to change, and be skilled in multi-tasking/project coordination in a fast-paced environment.Key Responsibilities:

  • Initiating and maintaining instructor contracts using Adobe Sign, including invoicing for vendors
  • Organizing course delivery, including ordering course materials, texts & supplies and ensuring delivery of physical materials
  • Communicating with various service units within NAIT such as Registrar’s Office, Finance, Marketing
  • Organize class scheduling end-to-end, including class setup, Moodle setup and instructor assignment
  • Process and maintain course updates, class fee setup, milestones records
  • Entering and verifying specific class information in Campus Solutions
  • Monitoring course and program pages on NAIT external website for errors, structure improvements or content issues
  • Monitor workload and processes to provide feedback for continuous process improvement
  • Providing outstanding customer service in a team environment
  • Provide program-specific information to internal and external stakeholders
  • Maintain understanding of software tools and learning platforms: Moodle, Teams, WebEx, Academic Tools, Salesforce
Skills & Abilities:
  • High computer literacy, including in MS Teams, MS Word, and Excel, and the ability to quickly learn new software platforms
  • Strong communication and interpersonal skills
  • Accurately complete tasks requiring a high level of detail
  • Ability to work in a high volume and high-paced environment
Qualifications:
  • Diploma in Business or Office Administration (or a related discipline) and 3 -5 years of experience in a related field.Working knowledge of Campus Solutions and finance processes would be an asset.Prior experience in a post-secondary environment would be an asset.
  • Equivalent combination of education and experience may be considered.
Remuneration: $1,806.03 - $2,337.26 bi-weekly, plus a comprehensive benefits package. (Classification - Administrative Support V)This position is covered by the AUPE (Alberta Union of Provincial Employees) Collective Agreement.Please submit a resume and Cover Letter to be considered for this opportunity. Apply online today at nait.ca/careersAbout NAITAt NAIT, people matter.We’re proud to have been named one of Alberta’s Top Employers for 11 consecutive years. Developing an engaging, supportive and rewarding work culture is something we take seriously. We know that people are our biggest asset – they are what makes NAIT a great place to work.At NAIT, you are part of a community that makes a difference in the lives of students, staff and industry clients and partners. The NAIT culture reflects our shared values of respect, collaboration, celebration, creativity and accountability. We are committed to equity, diversity and inclusion and are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada.What we offerWe’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition and work-life balance.NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.Employees also have access to excellent vacation time, paid time off between Christmas and New Years, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.Health and safetyNAIT continues to encourage everyone coming to our campuses to be fully vaccinated against COVID-19 and to get their booster shots as soon as they are eligible. Vaccination against COVID-19 remains the best way to prevent severe illness and death, and third doses can boost immunity to improve protection and limit spread.Additional requirementsApplicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)www.alberta.ca/iqas-contact.aspx.AccommodationsNAIT is an inclusive employer and strives to hire a diverse workforce. If you are contacted by us regarding a job opportunity, please don’t hesitate to advise if you require any accommodation during the selection process. Please contact us via email at careers@nait.ca.We thank you for your application however only those selected for an interview will be contacted.Quick Apply
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