Student Academic Records Coordinator - Jobs in Edmonton, AB

Job Description

AUG Student Academic ServicesCompetition No. - S105648266Posting Date - Jul 18, 2022Closing Date - Aug 05, 2022Position Type - Full Time - Operating FundedSalary Range - $46,627 to $62,954 per yearGrade - 07Hours - 35This position is a part of the Non-Academic Staff Association (NASA).This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.Located in Camrose, ABWorking for the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.Position summaryReporting to the Assistant Dean Enrolment Management, the Academic Records Coordinator facilitates the ongoing academic endeavors and processes of Augustana Faculty as a part of Student Academic Services.Duties

• Oversees access to and maintenance of historical official student records for Camrose Lutheran College, Augustana University College, and Augustana Faculty, University of Alberta
• Runs queries and supplies statistical reports from the student administrative system in support of ongoing activities of the Augustana Academic Programs portfolio, as well as in response to other Augustana Campus Department and third party inquiries
• Provides assistance and support as required for the ongoing development and maintenance of the student administrative system Academic Advisement Report for Augustana Faculty in collaboration with the Student Advisors
• Assists with the investigation and resolution of complex registration queries for students registered in Augustana Faculty
• Provides support for maintenance of the content in the My UAlberta app, and First Year Seminar E class
• Provides administrative support to Augustana Faculty Curriculum Committee; coordinates the scheduling of meetings and receipt of material from Faculty/Department committees to construct Curriculum Committee agendas (in conjunction with the Assistant Dean, Enrollment Management and Faculty Governance and Academic Processes Officer ) to ensure that academic proposals move through Faculty governance processes efficiently
• Creates a conflict-free examination schedule and books all required venues for Fall/Winter final examinations held on Augustana Campus, including updating of all Exam information in the student administrative system
• Overseas the administration of final examinations in the Augustana gymnasium and coordinates the physical set up
• Coordinates all Convocation attendance processes, generating and distributing ceremony reservations, guest invitations, reservation cards and announcements, monitoring overall attendance numbers according to facility regulations
• Assists in annual University Calendar review processes on behalf of Augustana Faculty
• Actively participates in Student Academic Services events, including but not limited to Convocation ceremonies and student orientation
• Provides backup for the Student Services Assistant and other staff in Student Academic Services as necessary and provides administrative support for the Assistant Dean Enrolment Management, the Faculty Governance and Academic Processes and the Team Lead roles in SAS

Qualifications

• Minimum related postsecondary education; equivalent combinations of education and experience will be considered
• 2 years of related office experience with knowledge of University policies and procedures, experience with registrarial or student services functions is an asset
• Familiarity with PeopleSoft Campus Solutions strongly preferred
• Computer proficiency in MS Office applications (Word, Excel) and Google Apps
• Experience working with databases and undertaking basic data analysis is an asset

How to ApplyNote: Online applications are accepted until midnight Mountain Standard Time of the closing date.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Quick Apply

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