Travel Assistant - Major Projects - Jobs in Edmonton, AB

Job Description

Valard, is Canada’s premier utility contractor, as well as head of the Valard Group of Companies AND part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications and renewable energy. Valard is a full-service EPC+ utility contractor with almost four decades of experience, successfully completing projects across Canada.Reporting to the Travel Manager, the Travel Assistant, Major Projects will provide travel related support for various remote Project Management Teams and their crews. The Travel Assistant will complete tasks delegated by the Travel Manager and Project Manager’s, coordinate with vendors and service providers, and ensure that all members of the project teams have the resources they need to ensure that the project is moving forward successfully.All requirements will be performed in alignment with the Travel Manager, Project Manager, Construction Manager and Major Projects Support TeamThis position requires ability to work over time , weekends and holidays as required by project needsRequirementsProject Start Up

• Book, coordinate and manage travel requirements for onsite personnel and site visitors
• Work with various functional teams to support onboarding of personnel to major projects
• Support development and maintenance of project management plans and project execution plans
• Support Document Control processes and procedures
• Review and follow communication protocols for the project
• Ensure required documentation is available for project personnel, including drafting info sheets, procedures etc.
• Support ad-hoc initiatives which are aligned with successful project start up

Project Execution

• Book, coordinate and manage travel requirements for onsite personnel and site visitors
• Ensure alignment of travel requirements based on construction schedule
• Vendor relationship support
• Assist Major Projects AP with reconciliation of general invoicing and coding related to travel
• Escalate issues to applicable management team as required
• Communicate with onsite personnel and other project stakeholders to support the basic operational needs of the project
• Support adoption and utilization of standard project systems as per the key project execution processes deployed by the Project Systems group (e.g. project processes, templates, procedures, etc.)
• Support ad-hoc initiatives which are aligned with successful project execution

Project Close-out

• Support ad-hoc initiatives which are aligned with successful project close-out
• Prepare, identify, review, and store final documents as required by the project
• Assist with the documentation of lessons learned

Additional General Responsibilities

• Project Assistant Support Functions including expense reports, purchasing, timesheets etc.

Knowledge, Skills, & AbilitiesKnowledge

• Large crew travel movement (20+). This experience is essential to this position.
• Construction techniques and principles
• Business travel booking procedures (Air Canada, WestJet)

Considered as assets:

• Project management concepts and principles
• General knowledge of construction safety principles
• Previous vendor relationships

Skills

• Reviewing and applying schedules
• Microsoft Office including Outlook, Excel and Word
• Critical reading and writing skills including detailed emails, etc.
• Strong organization, coordination and time management

Considered as assets

• JD Edwards
• M-Files

Abilities

• Exceptional attention to detail
• Multi-tasking and prioritization
• Performs well in high intensity environment
• Interpersonal communication i.e. Tailor communication technique to the audience (field vs. corporate vs. executives)

BenefitsValard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.Please forward resume and cover letter in confidence by applying directly to this job posting.We thank all applicants for their interest. All applications will be reviewed to determine which candidates education and experience best meets the needs of the position. Only individuals selected for interviews will be contactedQuick Apply

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