TREC Finance Administrator - Jobs in Edmonton, AB

Job Description

NU NursingCompetition No. - S102348314Posting Date - Jul 29, 2022Closing Date - Aug 08, 2022Position Type - Full Time - Grant FundedSalary Range - $50,425 to $68,486 per yearGrade - 08Hours - 35This position is a part of the Non-Academic Staff Association (NASA).This position has a term length of 1 year plus 1 day and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.LocationWork primarily takes place at North Campus Edmonton.Working for the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.Working for the Department/FacultyTranslating Research in Elder Care (TREC) is a research program in the Faculty of Nursing at the University of Alberta. TREC is a pan-Canadian and international longitudinal health services and knowledge translation program of applied research. It is multi-disciplinary with approximately 30 researchers from 8 universities and 20 core decision makers; it is functions in an integrated KT or partnered model. We have long standing relationships with stakeholders, end users, policy makers and our citizen advisory group. TREC maintains a cohort of 94 nursing homes and has a world-class database that has been running continuously for 15 years. Additional information about the TREC research program is available at the following URL: https//trecresearch.ca/.TREC is a complex research program which holds 18 active grants from national and provincial granting agencies and provincial government which total over $8 million. The program currently employs 28 staff, Postdoctoral Fellows, Research Associates, Research Assistants and trainees.PositionUnder the leadership of an Assistant Director, the Finance Administrator works with area leadership (e.g., Scientific Director and Assistant Director) to manage effective financial, human resource and administrative processes. The scope of this position includes initiation and completion of various financial and human resource functions, including but not limited to financial management and reporting, transaction reconciliation, reporting, business case development, appointments for students, support staff, academic staff and postdoctoral fellows. The incumbent ensures that all delivery is in alignment with the plans set by the Scientific Director. Work is initiated and competed independently with minimal supervision.DutiesFinancial Operations

• Supports the Scientific Director and Assistant Director to plan, direct, and monitor all sources of funds for TREC
• Undertakes the daily workflow of financial transactions and processes. Ensures accuracy, completeness, and timeliness of financial processes.
• Initiates purchase requisitions, purchase orders and invoices
• Performs credit card verifications and reconciliations
• Initiates travel and expense claims for leadership and team members.
• Reviews individual transactions and supporting documentation for accuracy, compliance to policy and appropriate authorizations.
• Identifies, troubleshoots, and resolves transactional issues. Corrects errors. Escalates broader, more complex issues.
• Manages contracts with external contractors.

Financial Reporting and Analysis

• Maintains the schedule of regular grant financial reporting and develops reports for ad hoc and ongoing reporting requirements
• Reports monthly on financial status with explanations for variances.
• Provides cost estimates for new activities or changes to programs or services.

Strategy, Budget Planning and Forecasting

• Participates in the strategic planning process.
• Coordinates the annual budget planning and allocation process.
• Prepares budget information for all projects.
• Supports the preparation of budgeting assumptions, targets, contingency plans and risk mitigation.

Facilities and Human Resources

• Liaises with the Faculty of Nursing Administrative Coordinator (Facilities) to ensure allocation of space for TREC, card access and appropriate security measures.
• Liaises with the Faculty of Nursing Administrative Coordinator (HR) to hiring new staff for the unit
• Maintains unit HR specific documents and information if not kept at the faculty or University level

Minimum Qualifications

• A degree in business administration or a related field.
• Minimum three years of experience with developing budgets, forecasting and financial reporting.
• Minimum three years of experience in a post-secondary environment is preferred.
• Strong skills with U of A applications are required
• Knowledge of U of A policies and procedures is preferred.
• Proficiency with Microsoft Office applications (particularly Excel), Google Apps, Adobe and Zoom are required.
• Excellent organizational skills and attention to detail.
• Strong communication (verbal and written) abilities; high level of interpersonal skills.
• Ability to prioritize, take initiative and work independently.

How to ApplyNote: Online applications are accepted until midnight Mountain Standard Time of the closing date.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Quick Apply

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