Project Manager (Administrative Focus) - Jobs in Edmonton (North Jasper Place), Alberta, Canada, T5P 2P7

Job Description

About Grow Women LeadersGrow Women Leaders is dedicated to advancing the careers of women, particularly immigrantsand BIWOC (Black, Indigenous, and Women of Color). Through advocacy, inclusive hiringinitiatives, and leadership development, we work to create a more equitable workforce. Ourprograms, partnerships, and policies empower women to break barriers and succeed inprofessional environments.Position OverviewThe Project Manager (Administrative Focus) will oversee and manage organizational projectswhile maintaining high-level administrative efficiency. This role requires a blend of projectmanagement expertise and administrative coordination to ensure strategic initiatives areexecuted smoothly. The ideal candidate is a detail-oriented professional with exceptionalorganizational, communication, and problem-solving skills.Key Responsibilities1. Project Managementamp; Coordination● Oversee and manage multiple projects, ensuring alignment with Grow Women Leaders’mission and goals.● Develop project timelines, assign tasks, and track deliverables.● Maintain and update project documentation, reports, and progress updates.● Identify risks, bottlenecks, and solutions to keep projects on schedule.● Ensure effective communication across departments, partners, and stakeholders.2. Administrativeamp; Operational Support● Provide executive-level administrative assistance to leadership.● Manage project-related calendars, scheduling, and meeting coordination.● Draft and organize reports, meeting minutes, and official correspondence.● Develop and maintain structured filing systems for digital and physical records.● Oversee procurement and vendor contracts related to project execution.3. Budgetingamp; Financial Tracking● Assist in developing and managing project budgets.● Track and reconcile expenses, ensuring compliance with financial policies.● Support grant applications and reporting by maintaining accurate financial records.● Coordinate with finance teams on invoicing, reimbursements, and funding allocations.4. Stakeholder Engagementamp; Communications● Serve as a key liaison between Grow Women Leaders and external stakeholders.● Coordinate partner meetings, community engagement sessions, and project briefings.● Assist in the preparation of reports, presentations, and promotional materials.● Maintain clear and consistent communication with project teams and stakeholders.5. Event Planningamp; Logistics● Plan and execute project-related events, workshops, and training sessions.● Manage logistics, venue bookings, catering, and material preparation.● Develop event schedules, coordinate guest speakers, and oversee event execution.● Ensure post-event reporting, follow-ups, and data collection for evaluation.6. Complianceamp; Reporting● Ensure projects align with internal policies and external regulations.● Prepare and submit required reports for funders, government bodies, and partners.● Monitor key performance indicators (KPIs) to measure project impact.● Identify best practices and lessons learned for continuous improvement.Qualificationsamp; SkillsRequired:● Bachelor’s degree in Business Administration, Project Management, or a related field.● 3+ years of experience in project management, administration, or operations.● Strong knowledge of project management methodologies and best practices.● Exceptional organizational and time management skills.● Excellent communication skills (written and verbal).● Proficiency in Microsoft Office (Excel, Word, PowerPoint) and project management tools(Asana, Trello, or Monday.com).● Ability to multitask, prioritize tasks, and meet deadlines.Preferred:● Experience working in non-profits, advocacy groups, or social enterprises.● Familiarity with grant writing, budget management, and funding proposals.● Knowledge of diversity, equity, and inclusion (DEI) initiatives.● Experience in event planning, stakeholder engagement, and reporting.● Project Management Professional (PMP) certification is an asset.Why Join Grow Women Leaders● Be part of a mission-driven organization that creates meaningful change.● Work in an inclusive and empowering environment.● Gain hands-on experience in project execution, administration, and leadership.● Opportunity for professional growth and skill development.How to Apply:Interested candidates should submit a resume and cover letter detailing their experience andpassion for project management and women’s empowerment to admin@growwomenleaders.com