Administrative Assistant - Jobs in Elmsdale, NS

Job Description

We are recruiting for an Administrative Assistant to join our team!Come join us at one of the fastest growing Municipalities in Nova Scotia!East Hants is a vibrant and growing community, centrally located and in close proximity to the Halifax Regional Municipality, Truro, and the Bay of Fundy.The Municipality of East Hants offers a competitive compensation and benefits package, diverse career opportunities, modern facilities, an innovative, continuous improvement culture, and a focus on work-life balance. The main office for Municipal staff is located at the Lloyd E. Matheson Centre in Elmsdale, NS.The Administrative Assistant provides reception services and administrative support for the Planning & Development department and the Parks, Recreation, & Culture department.ResponsibilitiesAct as the first point of contact at the Planning & Development and Parks, Recreation, & Culture Reception desk. Respond to public inquiries by phone, email, and in-person, and direct members of the public to the appropriate staff person(s).Coordinate office supplies, manage incoming and outgoing mail, schedule appointments, establish and maintain efficient record management systems, and other office management duties.Provide day-to-day administrative support services to the two departments including the preparation of correspondence, reports, and other various administrative tasks as requested.Financial administration support including preparing tender packages, submitting tender ads, preparing requisitions and purchase orders, and tracking credit card purchases.Under the direction of the Development Officer, prepare paperwork and complete administrative requirements for the final phase of subdivision plans.Intake inspection and building permit application requests via phone and email and schedule inspections.Manage and provide support around records management systems for both departments.Provide support for events planning in both departments.QualificationsCompletion of two (2) year community college level certificate or diploma related to administrative servicesMinimum of one (1) year experience in an office environment, reception role, or administrative role, municipal experience an assetEquivalent combination of education and experience will be given considerationAdvanced skills in Microsoft Office suite. Familiarity with SAP would be an assetDemonstrated experience in providing excellent customer serviceStrong written and verbal communication skillsThorough understanding of working with confidential informationSelf-starter with excellent organizational and time management skills to meet the challenges of a busy work environmentThis position may occasionally require evening or weekend work for events or meetings on a pre-planned basis.Work With UsFor a complete job description and information on how to apply, please visit easthants.ca/employmentSalary Range: $37,744 - $47,180Deadline to apply: July 5, 2021If you require an accommodation to assist in the application process, please contact Human Resources at jobs@easthants.ca or (902) 883-6203.