Real Estate Administator - Jobs in Georgetown, Ontario, Canada, K7L

Job Description

Job descriptionAbout our client:Our client is a leading real estate brokerage dedicated to providing exceptional services to our clients. With a strong reputation for excellence and a commitment to professionalism, we strive to deliver outstanding results in the dynamic Georgetown market.We are seeking an experienced and motivated Real Estate Administrator to oversee our daily operations and help expand our team. The ideal candidate will have a strong background in real estate operations, excellent leadership skills, and a passion for team development. This role is crucial in ensuring the smooth functioning of our team while identifying and implementing strategies for growth.Key Responsibilities:1. Team Management:

• Foster a positive and productive team culture through effective communication and collaboration.

2. Operational Efficiency:

• Develop and implement operational processes and procedures to improve efficiency and effectiveness.
• Monitor and manage team workflows, ensuring timely execution of tasks and projects.

3. Strategic Growth:

• Collaborate with leadership to identify growth opportunities and recruitment strategies.

4. Client and Vendor Relations:

• Build and maintain relationships with clients, vendors, and partners to support business growth.
• Oversee the management of client databases and ensure high levels of client satisfaction.

5. Budget and Financial Management:

• Assist in budgeting and financial forecasting for the team.
• Monitor expenses and ensure operations stay within budget.

Tasks May Include:· Helping agents achieve their goals and overall success· Creating prospecting plans each week for all agents· Confirm all deal paperwork uploaded to FUB - Prepare and upload all firm trades/commissions· Track Admin’s and Media’s hoursamp; confirm invoices· Create and manage all systems for seller, buyer, client database management, lead generation, tracking, lead follow-up and all office administration· Coordinate the purchase of any office equipment, marketing materials and any other business-related supplies and materials (ie., CMA binders, closing gifts, branded pens, listing boxes etc.)· Manage expenses in spreadsheet - Approve all bills and invoices to be entered into the team accounting system and payments· Plan and organize events - Oversee all marketing and advertising and its relation to our budget· Assist with the preparation of any meeting or project material as well as financial statements and oversee payment of invoices in QuickbooksQualifications:· Bachelor’s degree in Business Administration, Real Estate, or a related field (preferred).· Minimum of 3-5 years of experience in operations management, preferably in the real estate industry.· Strong leadership and team-building skills.· Excellent organizational and multitasking abilities.· Proficient in real estate software and CRM systems. Knowledge in Follow Up Boss would be preferred but not mandatory.· Exceptional communication and interpersonal skills.· Ability to analyze data and make informed decisions.