Executive Assistant - Jobs in Greater Edmonton Area, Alberta, T5J 3S8

Job Description

Join CASA Mental Health to be part of an impactful team delivering culturally-safe mental health services to children, youth, and families, bridging the missing middle with holistic care. Experience life-work harmony, competitive benefits, and the fulfillment of making a difference in empowering individuals to thrive.Job DetailsSalary range/Wage range: $62,464 - 93,167Shift structure: Monday to Friday, 7.25 hrs/dayPrimary location: CASA location negotiable, hybrid eligibleUnion: ExemptFTE: 1.0Status: Permanent​About the RoleCASA is currently seeking two executive assistants:

• Executive Assistant, Operations, supporting the Director, Business Operations, and Director, Finance.
• Executive Assistant, Clinical, supporting the Director, Clinical (Outpatient Programs), and Director, Clinical (Interprofessional Practice and Support Services).

The Executive Assistant is an essential extension and strategic partner to each Director, ensuring smooth operation of the applicable portfolios.The Executive Assistant:

• Coordinates the Director’s calendar, which includes scheduling meetings, prioritizing appointments and resolving scheduling conflicts.
• Prepares documents, including relevant background materials, in preparation for meetings and presentations.
• Coordinates required signatures.
• Prioritizes, researches and follows up on issues and concerns addressed to the directors, including those of a sensitive/confidential nature, and assists in determining the appropriate course of action, referral or response.
• Supports coordination and execution of strategic initiatives, including tracking progress and deliverables.
• Builds and maintains trusted relationships with cross-functional leaders, clients and administrative peers across the organization.
• Coordinates the preparation and distribution of agendas, minutes and packages for the portfolio teams and organizational councils.
• Completes expense reporting, monthly credit card reconciliation and reimbursements in a timely and accurate manner.
• Anticipates directors needs and proactively brings together appropriate people and resources to support timely decision-making.

Qualifications

• Bachelor #39;s degree or diploma in business administration, communications, public health or a relevant field. Directly-related experience will be considered in lieu of education on a 2-to-1 basis
• Seven-plus years of experience supporting senior level leadership or c-suite executives
• Excellent written and verbal communication and active listening skills.
• Demonstrated competency in strategic thinking and service-oriented approach.
• High level of emotional intelligence, with the ability to anticipate needs and proactively address them.
• Advanced proficiency in M365, Microsoft Office Suite and virtual collaboration tools (e.g., Zoom, Asana, Miro).
• Excellent organizational and time management skills. Demonstrated ability to take initiative, prioritize, multitask and navigate shifting priorities as needed.
• Experience in a fast-paced corporate, startup or professional services environment.
• Commitment to a high level of operational and service excellence and solution-focused thinking.
• Ability to perform tasks accurately with attention to detail, both independently with minimal supervision and as a collaborative member of a team.

Conditions of Employment

• A satisfactory Criminal Records Check. This would be the financial responsibility of the successful candidate.
• Access to reliable transportation to commute between sites on a case by case basis.

Closing Date: July 3, 2025Please quote the following competition number in your application materials 25-142. As part of your cover letter, please include if you are interested in the business operations, clinical or both positions.Powered by JazzHR