Executive Assistant - Jobs in Greater Sudbury, ON

Job Description

Position Summary:Reporting to the Chief Executive Officer (CEO) & the President, the Executive Assistant (EA) will provide confidential and sensitive executive level support to the CEO and President, consistent with the Organizational strategies, objectives, vision, and policies.Benefits:

• Extended medical and health coverage that includes medical, dental and vision.
• Basic life insurance, disability, and wellness programs.
• Paid holidays and 4 paid personal days/year.
• Ability to work within a hybrid model.
• Continuous training and professional development.

Key Responsibilities:

• Providing executive-level support to the President and CEO while building and sustaining effective working relationships with other areas of the organization
• Provide high level calendar management with emphasis on proactive planning and follow-up, scheduling/rescheduling internal and external client meetings including organizing logistics, agendas etc., as well as last-minute scheduling
• Planning and prioritizing meetings
• Booking and managing travel requirements for multiple associates and events
• Preparing presentation materials; organizing and planning conference calls
• Preparing and coordinating venues, materials and catering needs for corporate meetings and events
• Managing and prioritizing incoming and outgoing calls, requests, and email correspondence
• Drafting, reviewing and communicating information across the company on behalf of the President
• Managing incoming and outgoing mail and prioritizing items as necessary
• Provide a complete secretarial and administrative support function with limited or no guidance
• Manage hard copy and electronic files and records and maintain an adequate filing system
• Maintain office supply inventory and other additional supplies as needed
• Handling and tracking expenses and invoices
• Managing and assisting with various ad-hoc projects, as assigned
• Anticipate future tasks and needs and prepare accordingly.
• Attend and participate brainstorm and idea generation meetings with leadership team
• Lead and engage meetings with franchise system and frontline (ie: Recruiter’s Meetings, Education and Information Sessions.
• Lead the introduction of leadership team for virtual webinars and education sessions.
• Work on ad hoc projects and performing other duties as required.

Requirements:

• Ability to maintain positive energy and is an active team player
• Ability to take initiative and be self-directed, adaptable, and innovative
• Ability to complete a high volume of tasks and projects with little or no guidance
• Strong interpersonal skills including flexibility and the ability to work with others in a team environment
• Ability to prioritize tasks and responsibilities, strong time management skills, particularly in managing deadlines and/or high peak work periods.
• Technical proficiency and strong problem-solving skills
• Exceptional organizational skills and impeccable attention to detail
• Ability to work in a hybrid work model
• University degree or college diploma or equivalent working experience

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