Finance Clerk #22-186 (Job opportunity) - Jobs in Greater Sudbury, ON

Job Description

Home » Join Us » Current employment opportunities » Finance Clerk #22-186 (Job opportunity)Finance Clerk #22-186 (Job opportunity)Full-time Limited (up to June 28, 2024, with possible extension) – Recruitment #22-186 (CUPE)Anticipated Start Date: October 2022Division: Corporate ServicesLocation: Main Office – 1300 Paris St., SudburyWork Location Arrangement: Fully On-site – the position requires 100% on-site placement; it is operationally dependent based on established criteria; remote work is not an option.Salary: $25.18 – $28.82 per hour (as per CUPE collective agreement)Position summary:Reporting to the Manager, Accounting Services, the Finance Clerk is assigned duties in the finance area primarily related to accounts receivable, accounts payable and purchasing. The Finance Clerk will carry out assigned duties in accordance with agency policy.Responsibilities:

• Processes purchase orders by:
  • Reviewing to ensure that the supply source is the most suitable.
  • Reviewing to ensure that the purchase is in accordance with the agency purchasing policy.
  • Ensuring that the purchase order is properly authorized in accordance with the agency signing authority policy.
• Ensuring that the purchase order is correctly coded to the proper general ledger account code.
• Receives requests for purchases and sources suppliers and obtains pricing in accordance with the agency purchasing policy and conveys this information to the division that is responsible for preparing the purchase order.
• Maintains and updates purchasing database (e.g. items list, supplier list, etc.).
• Checks goods received against purchase orders and then physically delivers goods.
• Reconciles and maintains Excel telephone lists.
• Maintains the Central Supplies database for the general clinic and office supplies.
• Creates monthly chargeback to respective divisions accessing general clinic and office supplies.
• Processes accounts receivable by:
  • Preparing monthly invoices and statements.
  • Undertaking appropriate collection procedures.
  • Produces monthly Aged Trial Balance report and reconciles to the general ledger.
• Problem solves issues related to cash receipts.
• Analyzes and reconciles accounts as required.
• Prepares and enters recurring and payroll related journal entries, as well as departmental charge-out entries.
• Maintains paper and electronic files for purchasing, accounts receivable and journal entry documentation.
• Problem solves issues related to purchasing and accounts receivable.
• Analyzes and reconciles accounts as required.
• Assists with preparation of government filing requirements.
• Assists in the preparation of year-end working papers.
• Provides backup/coverage for the Finance Clerk – Accounts Payable for the following:
• Ensures prompt payment of invoices in order to avoid interest charges and maximize the use of available discounts.
• Compiles the appropriate documents for payment batches by:
  • Matching invoice to approved purchase order.
  • Ensuring the numerical accuracy of the invoice.
  • Ensuring that the invoice is coded with the correct general ledger account code(s).
  • Entering the invoice data to the ACCPAC accounts payable software.
  • Process monthly recurring payables i.e. rent/lease payments.
  • Process all in-house transactions i.e. travel claims, advances, dental claims & sub-office petty cash reconciliations and other related activities.
• Analyzes and reconciles accounts as required.
• Produces cheque runs and electronic file transfers.
• Produces cheque registers for all payment types.
• Produces monthly aged payable report and reconciles to the general ledger.
• Maintains paper and electronic files of accounts payable documentation.
• Prepares weekly cash deposit by:
  • Issuing in duplicate pre-numbered receipts for all cash received.
  • Stamping all cheques with appropriate deposit stamp as received.
  • Entering cash receipts data into the ACCPAC Accounts Receivable module.
  • Preparing deposit slips.
  • Taking the deposit to the bank in a timely fashion.
  • Maintains paper and electronic files of cash receipts documentation.
  • Problem solves issues related to accounts payable.
• Provides other backup within finance and/or the division/agency when required.
• Organizes and updates the master Safety Data Sheet (SDS) binder in corporate services with each order and sends a copy of the SDS to the applicable department.
• Contributes to the development of program plans and develops, plans, implements, coordinates and evaluates assigned projects in consultation with the manager and other team members as required.
• Participates in the orientation of staff, students, volunteers and others as may be required for the position.
• Provides input and assists with the budget process upon request.

Requirements:

• Successful completion of a minimum 1 year post-secondary certificate or diploma in accounting or equivalent experience.
• Minimum of two years experience working as a Finance Clerk.
• Experience with inventory management considered an asset.
• Proficiency in computers and software applications including accounting software, spreadsheets, data management and applicable Microsoft Office applications.
• Ability to meet deadlines.
• Well-developed interpersonal and communication skills.
• Demonstrated organizational skills and attention to detail.
• Ability to work with minimum of supervision.
• Advanced oral and written proficiency in English is essential.
• Advanced oral and written proficiency in French is an asset.
• Current Ontario driver’s licence and access to a reliable vehicle.

Send resumés with cover letter to:Human Resources, Corporate Services DivisionPublic Health Sudbury & Districts1300 Paris Street, Sudbury, ON P3E 3A3Email: recruitment@phsd.caPlease include the recruitment number in the subject line.Please include cover letter and resumé in one PDF or Word document.Tel: 705.522.9200, ext. 570Fax: 705.522.5182Application deadline:Will remain open until filled.Quick Apply

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