Financial and Student Accounts Clerk - Jobs in Greater Sudbury, ON

Job Description

Reporting to the Manager, Financial and Administrative Services, the Financial and Student Accounts Clerk is responsible for student account maintenance and monitoring, including processing of transactions for Financial Aid awards, bursaries, OSAP, Sponsorship, refunds, miscellaneous charges and account analysis. The Clerk is responsible to ensure integrity of data that is submitted and processed in the University’s financial information system and ensure accuracy of any entries and reports. The Clerk will provide front line support and customer service to students/learners for matters relating to student account activity, and to various internal and external stakeholders for other finance related matters.This position is covered by the Terms and Conditions of the OPSEU Unit 677 Collective Agreement (Unit 2). A copy is available on the NOSM University website.ResponsibilitiesTasks may include but are not limited to the following:

• Respond to all student account inquiries and take appropriate action.
• Ongoing student account maintenance including processing and reconciliation of all charges and/or refunds.
• Collaborate with the Office of the Registrar and Learner Support Services for items relating to academic fees and schedules, awards, bursaries and scholarships.
• Processing of student awards, scholarships and bursaries in the student financial aid system to apply against student accounts and issue overpayments or refunds as required.
• Apply miscellaneous charges to student accounts as directed by the Office of theRegistrar or Learner Support Services or other internal units as appropriate.
• Student sponsorship activities including: creation of sponsorship records in financial system, maintaing sponsorship records, preparation of invoices for external sponsoring agencies, collection of payments, processing sponshorships to student accounts and ongoing correspondence with sponsors and students as required.
• Assists with other miscellaneous (non-student) accounts receivable activities including preparation of invoices to external agencies, correspondece, collection of payments, general ledger journal entries, and creation of reports as needed.
• For delinquent accounts, contact learners on a regular basis to ensure payment arrangement commitments are kept.
• Prepares, edits and proofreads correspondence, reports, presentations, and other required material/ documentation. Prepares graphs, charts, spreadsheets, documentation and training materials as needed.
• Schedules meetings, books rooms, and organizes video/teleconferences for unit or committee members ensuring that all necessary arrangements are made. Committee support includes creation and distribution of agenda, recording and preparation of meeting minutes, coordination of follow-up required, dissemination of documents, etc.
• Using approved NOSM standard procedures, develops, updates and maintains electronic and hard copy files, which are often highly confidential, in order to retrieve information using knowledge of filing systems and retrieval.
• Maintain and update the Finance sections of the internal (SharePoint) or external websites as required.
• Provides back up for bank and revenue related transactions including deposits and accounts payable cheque runs.
• Assists with testing of the University’s financial information system as needed (software updates, patching etc.). Documents test results and findings for review.
• Maintains and updates the University’s financial system and unit databases with relevant information as required.
• Liaises with staff, faculty, students, leaners, external stakeholders, and vendors/suppliers for matters relating to payments or other finance related requests.
• Provides training, advice, guidance, and support to internal and external customers regarding Finance unit functions.
• Compiles and maintains financial records and documentation received (paper or electronic).
• Create and/or maintain procedure documentation/manuals for the tasks of the position.
• Performs other duties as assigned.

QualificationsEducation

• A College diploma in a related discipline (finance, administration, business) from a recognized college with Canadian accreditation or an equivalent combination of education and experience is required.

Knowledge, Skills and Abilities

• Minimum of three (3) years of related experience is required.
• Knowledge of financial information systems, finance reporting software, document management systems, and general bookkeeping systems
• Detailed knowledge of what is claimable on a T2202A form
• Experience working with other software programs with formatting/utility capabilities of word processing (i.e., Microsoft Excel, Word)
• Knowledge of various computer systems and software (Windows, databases, internet, email, etc.)
• Experience in interpreting, explaining, and applying policies and procedures
• Attention to detail is critical
• Proven experience in coordinating various tasks under tight deadlines
• Experience with customer service, cash handling, and/or accounting
• Ability to work both independently and collaboratively in a highly technological environment
• Ability to plan, organize and prioritize work and maintain accurate records
• Ability to use discretion and maintain confidentiality and ensure security of records
• The ability to communicate effectively and express oneself clearly verbally, and in writing, and using a variety of media

Language

• Must be able to communicate effectively in English (verbally, written and comprehension)
• French/Indigenous language skills would be considered asset

Interested candidates are invited to apply online or submit a resume along with verification of academic accomplishments quoting the competition number # 2022-1635-AM no later than September 9, 2022 at 4:00 PM to:NOSM UniversityAttention: Human Resources935 Ramsey Lake Road, Sudbury, Ontario P3E 2C6Email: hr@nosm.caFax: (705) 671-3880NOSM University offers accommodation for applicants with disabilities throughout its recruitment processes. If you require accommodation during the recruitment process, or require an accessible version this posting, please contact Human Resources via email at hr@nosm.ca.NOSM University invites applications from all qualified individuals. NOSM University is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.NOSM University needs to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens. Applications need not identify their country of origin or current citizenship; however, all applications must include one of the following statements:“Yes, I am a Canadian citizen or permanent resident of Canada.”“Yes, I am not a Canadian citizen or permanent resident of Canada but I am legally eligible to work in Canada.”“No, I am not a Canadian citizen or permanent resident of Canada or otherwise legally eligible to work in Canada.”While all responses are appreciated and will be handled with the strictest confidence, only those being considered for interviews will be acknowledged.Quick Apply

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