Lead Permit Processing Clerk EX22-1071 - Jobs in Greater Sudbury, ON

Job Description

Posting date: September 12, 2022Job Title: Lead Permit Processing ClerkNumber of Vacancies: 1Posting number: EX22-1071Status: Limited positionEstimated Probable Duration: Up to Two (2) YearsShould there be no fully qualified candidate for this position, a less qualified candidate who can be expected to meet the required qualifications within a reasonable period may be considered for this position as a training/development opportunity.Hours of Work: 70 hours bi-weeklyShift Work Required: NoRange of Pay: $27.09 to $32.05 per hour(Training Opportunity range of pay is $26.40 to $30.64 per hour. The successful candidate will be paid at the reduced range until the minimum qualifications have been met.)Start date: To follow selection processInitial Reporting Location: Tom Davies SquareEligible to Work from Home: NoSection: Permits and Approvals IntegrationDivision: Building ServicesDepartment: Growth and Development**Duties: Under the general supervision of the Director of Building Services/Chief Building Official and the day to day direction of the Co-ordinator of Permits and Approvals Integration.1. Ensure the efficient operation of the Permits and Approvals Integration Section of Building Services; lead, guide, and train staff; review and recommend operational procedures to the Co-ordinator of Permits and Approvals Integration.2. Check building permit applications for proper documentation to establish compliance with building by-laws, zoning by-laws (e.g. uses, setbacks, plans, etc.), and sections of The Ontario Building Code related to building permit applications; advise applicant accordingly and confer as necessary with the Co-ordinator of Permits and Approvals Integration with respect to controversial and/or questionable issues.3. Process, monitor and follow-up on permit application information necessary to issue permits. Process documentation required for revocation of building permits by the Chief Building Official, as required.4. Issue permits for all types of residential structures as well as for the industrial, commercial and institutional (ICI) sector on behalf of the Chief Building Official following plans examination by the Plans Examiner.5. Compile building permit documentation package for use by the applicant with the issuance of permits.6. Maintain, enter and retrieve data on computerized systems for the processing and tracking of applications, information and permits.7. Collect, verify and distribute data for reports and records.8. Respond to inquiries pertaining to building permits, zoning and other general information.9. Calculate, receive and process fees for the Building Services Division, balance revenue and prepare bank deposits, and maintain records of those transactions including follow-up on collection of N.S.F. cheques.10. Type correspondence, reports and forms as required.11. Suggest improvements to the Permit Processing System and advise the Co-ordinator of Permit and Approvals Integration immediately of any problems with the System that may interfere with the processing of building permits.12. Notify the Administrative Assistant to the Director of Information Technology of equipment breakdowns and problems involving telephone/reception switchboard.13. Maintain an adequate level of office supplies for the Permit and Approvals Integration Section.14. Support and coach Permit Processing staff; assist with the development of office procedures and training manuals.15. Collect, compile and prepare statistical summaries and/or reports.16. Maintain up-to-date reference manuals with respect to Procedures, Zoning By-laws and Ontario Building Codes.17. Assist other Employees, within the Building Services Division, in their duties during periods of work overload, vacation and absence.18. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.19. Perform other related duties as required.Qualifications:

• Successful completion of Secondary School (Grade XII) Education.
• Over two and one-half (2½) years up to and including five (5) years experience in Building Services or a directly related field (e.g. zoning administration, Committee of Adjustment).
• Demonstrate keyboarding (a minimum of 50 words per minute) and word processing skills.
• Demonstrate ability related to microcomputer software and administrative systems in a Windows environment, (i.e. file maintenance, word processing, spreadsheet applications, information and input retrieval).
• Working knowledge of CGSs Zoning By-laws and familiarity with documentation necessary for the issuance of a Building Permit.
• Demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.
• Excellent use of the English language; verbally and in writing.
• French verbal and written skills a definite asset.
• Satisfactory health, attendance and former employment history.
• Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.

How to Apply: Résumés quoting EX22-1071 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at hrjobs@greatersudbury.ca or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Tuesday, September 20, 2022. Any application received after this deadline will not be considered.For further instructions on how to apply to this position, please visit our How to Apply section.All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the Citys mandatory Vaccination Policy. Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice.All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.The City of Greater Sudbury has launched a survey to understand what prospective employees are looking for from an employer. Please take a few minutes to provide us with your input. Your responses will be anonymous. Thank you in advance for your participation in the survey!The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment, and are happy to hire qualified (including education credential) applicants from anywhere. In order to hire a candidate one must be legally entitled to work in Canada, with legally entitled being defined as having all of the necessary paperwork processed, approved and responded to, by way of a work permit being issued and received. Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.Job Type: Full-timeSalary: $26.40-$30.64 per hourQuick Apply

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