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Academic Program Clerk - Jobs in Halifax, NS

Dalhousie University
Job LocationHalifax, NS
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Position DetailsPosition InformationPosition Title Academic Program ClerkDepartment/Unit Computer ScienceLocation HalifaxPosting Number S294-22Employee Group NSGEU Local 77Position Type Regular, On-GoingDuration of Contract (if applicable)Employment Type Full TimeFull-time Equivalency (FTE) 1.0Salary $18.62 - $23.61 per hour ($31,460 - $39,901 per annum, 32.5 hours per week)Classification C4Provisional StatementThis is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.About Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.Job SummaryThe Faculty of Computer Science (FCS) offers degrees tailored to match individual interests in a high-tech discipline at the forefront of innovation. Staff work with faculty members to help build a foundation for student success as students prepare, through academics and research, for a career in one of the world’s hottest growth industries. Reporting to the Faculty Administrator, the Academic Program Clerk will provide clerical support to the Faculty’s Undergraduate and Graduate administration teams in the Faculty of Computer Science to support the academic programs offered by the Faculty of Computer Science.Key Responsibilities

  • Create new student files electronically for both undergraduate and graduate students. Archive student files as required.
  • Triage daily both the undergraduate and graduate e-mails through the ticket system queues, assigning tickets to the appropriate program team members, and responding to routine emails.
  • Collect and sort all incoming graduate student application material which is submitted both electronically and by paper, and upload to the appropriate application file.
  • Support the graduate student application process. Calculate applicant GPA, with the assistance of the Graduate team. Verify reference letters. Process deferral requests, maintaining a tracking sheet. Assist in the coordination of applicant interviews.
  • Support other program administrative processes for the degree programs such as checking grade submissions each term.
NoteThe successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.QualificationsBusiness/office administration diploma plus a minimum of two years’ related work experience (or equivalent combination of training and experience) is required. Previous work experience in a university environment considered an asset. Demonstrated proficiency in MS Office (Outlook, Word, Excel, PowerPoint) is required with scanning software experience an asset. Must have proven excellent record keeping, organizational and time management skills. Strong collaboration and communication (verbal and written) skills are required.Job CompetenciesAdditional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.Posting Detail InformationNumber of Vacancies One (1)Open Date 07/15/2022Close Date 07/29/2022Open Until Filled NoSpecial Instructions to ApplicantQuick Apply
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