Administrative Assistant - Jobs in Halifax, NS

Job Description

The Fairview Resource Centre (FRC) is a non-profit community hub located in Fairview,Halifax, NS. The mission is to provide programs and support that enrich lives and foster wellbeing.Position: Administrative Assistant - PT Position 22 hours a weekHours: Monday - Thursday 9:00am - 3:00pm (30 min ) lunch, work flexibility is required for occasional evening or weekend shifts. There is flexibility for the weekly hours of 22 is available .This is an in-person position.Rate of Pay: $20/hourStart Date: Aug 29, 2022 - Sept 01, 2023Contract: 1 yearThe Administrative / Program Assistant provides administrative support to the ExecutiveDirector (ED), and the organization overall.Responsibilities:

• Provides administrative support services to the ED and organization overall

• Manage general inquiries and email account

• Manage and track grants and programs

• Maintains mailing list and distribution of information to community

• Manages website inquires and social media inquires

• Manages monthly calendars and translator requirements

• Manages and develops all social media

• Manages and develops all promotional materials. Experience with Canva software is required.

• Manages and updates WIX website

• Assist in onboarding staff and HR matters

• Assists with ED calendar

• Assist other staff as required

• Assist with offsite tasks such as supplies and assignments

• Handles sensitive situations with diplomacy and tact; uses initiative and judgment to resolve routine and non-routine matters/issues; and ensures the ED is informed of important matters/issues

• Uses tact and discretion when liaising with, institutional and government partners, participants and staff at various levels

• Prioritizes and manages own workflow to ensure quality and efficiency (i.e., meet deadlines; be flexible in adjusting to changing work priorities)

• Uses a variety of software packages and Social Media platforms (e.g., MS Office, Word,

Access, Excel, Adobe Acrobat, Google Suite, Canva and WIX - website platform) ) to prepare correspondence such as letters, minutes, tables, reports and statistical charts, proposals

• Creates clear, concise communications (i.e., agendas, minutes, email) to reflect critical information

• Demonstrates strong organizational skills while working with the leadership team and other relevant networks

• Track project workflow and scheduling for special projects

• Assist with program evaluations and data collection

• Assist with file organization and record management

Qualifications/Skills:

• Strong social media skills

• Experience with graphic design, utilizing CANVA and WIX an asset

• Excellent communication skills, both verbal and written

• Exceptional organizational and time management skills; demonstrated ability to be self-directed and proactive

• Able to prioritize the urgency of questions or concerns

• Ability to participate as a member of the team and contribute to a positive work environment

• Strong computer skills and experience in the software and platforms mentioned above

• Ability to create and manipulate complex spreadsheets, projects tracking and databases

• Ability to work independently with minimal supervision

• Ability to handle routine and urgent matters independently while maintaining professionalism in all situations and at times with limited supervision

• Proven ability to multitask

• Experience working with diverse populations

Position/Education Requirements

• Minimum of 1 year related experience in administration, communications, executive support

• Business Administration/Administrative Support certificate/certifications/Communication certifications/Social Media certifications and or other certifications for website management an asset

• Multilingual/Arabic an asset

• Have reliable transportation and a valid drivers license*

• Staff are required to be fully vaccinated against Covid-19

• Position is in person and must be available during weekdays between 9-4 pm.

• Police check required

FRC welcomes and encourages applications from people with disabilities and diverse backgrounds. Should you fit into this category we strongly encourage you to indicate this in your cover letter.The deadline to submit applications will be July 29th 2022. Job Type: Part-timePart-time hours: 22 per weekSalary: From $20.00 per hourFlexible language requirement:

• English not required
• French not required

Schedule:

• No weekends

Ability to commute/relocate:

• Halifax, NS: reliably commute or plan to relocate before starting work (required)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Application deadline: 2022-07-29Expected start date: 2022-08-29Quick Apply

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